12/10/2026
๐ข๐๐๐๐๐ ๐๐๐ ๐๐ก๐๐ฆ๐ง๐ฅ๐๐ง๐ข๐ฅ (๐จ๐๐ง๐ฅ๐-๐๐จ๐ซ ๐ฆ๐๐๐๐ฅ๐ ๐๐ข.) โ ๐ฆ๐๐ฎ๐ฏ๐ญ๐ฏ๐ฎ: ๐๐๐ฃ๐ ๐ง๐ข๐ช๐ก
Safari JOBS is recruiting for a highly organised, proactive and dependable Office Administrator to join the Cape Town office of an award-winning ultra-luxury safari company.
Representing one of the most exclusive names in the luxury safari space, the company is known for delivering exceptional guest experiences, beautifully considered service and a highly personalised standard of hospitality to an international clientele.
This is an administration-first position, providing high-quality administrative, organisational and coordination support to the Commercial Manager and wider commercial team.
The successful candidate will play an important role in keeping the teamโs day-to-day operations organised, accurate and running smoothly through effective diary and meeting management, accurate documentation, financial administration, office coordination and reliable follow-through on tasks.
The role will also provide practical assistance with trade communication, marketing activities, commercial administration and reservations when required.
The ideal person will be comfortable taking ownership of tasks, following things through and using their initiative to find practical, sensible solutions when needed.
This is not a staff-management position. The focus is on strong administration, organisation, accuracy, initiative and dependable follow-through.
The Office Administrator reports to the Commercial Manager and works closely with the Head of Sales and Marketing & PR Manager, as well as colleagues in Finance and Reservations.
This full-time vacancy is open to Cape Town-based applicants, with preference for candidates residing within a reasonable daily commuting distance of the Claremont region, as this is a Monday to Friday, ๐ผ๐ณ๐ณ๐ถ๐ฐ๐ฒ-๐ฏ๐ฎ๐๐ฒ๐ฑ ๐ฝ๐ผ๐๐ถ๐๐ถ๐ผ๐ป.
Reliable transport to and from the office is essential.
๐ ๐๐ก๐๐ ๐จ๐ ๐ฅ๐๐ค๐จ๐๐ฅ๐๐ ๐๐ก๐ง๐ฆ ๐๐ข๐ฅ ๐๐ฃ๐ฃ๐๐๐๐๐ง๐๐ข๐ก๐ฆ
Clear criminal record;
Excellent employment track record โ references will be verified;
Clear written and verbal communication skills, with a polished, confident and professional telephone and email manner;
Minimum 2 yearsโ experience in office administration, office coordination, executive assistance, sales support or a similar administrative support role, preferably within the luxury hospitality, tourism or travel sector;
Excellent organisational skills, with the ability to manage multiple priorities, maintain accurate records and meet deadlines;
Strong attention to detail and a careful, methodical approach to checking documents, figures and information;
Confident working with Microsoft Office, particularly Outlook, Word and Excel, and comfortable learning CRM and other business systems;
Experience coordinating diaries, meetings, documents, invoices, spreadsheets or budgets;
Ability to work independently, use initiative, anticipate what needs to be done and follow tasks through to completion;
High levels of discretion, reliability, accountability and professionalism when handling confidential information;
Willingness to provide occasional remote reservations support on designated alternate weekends;
Eligible to work in South Africa and able to work from the companyโs Cape Town office.
๐๐๐ฉ๐๐ก๐ง๐๐๐ ๐๐ฅ๐๐ง๐๐ฅ๐๐
An understanding of luxury hospitality, safari or the leisure travel trade; Previous reservations experience within hospitality or travel, and or familiarity with CRM or Hospitality Reservations systems; Airtable and/or Protel experience.
๐๐ง๐ง๐ฅ๐๐๐จ๐ง๐๐ฆ ๐ฆ๐ข๐จ๐๐๐ง
Highly organised, dependable and proactive; Calm and practical when priorities change or several deadlines coincide; A natural finisher who notices finder details, closes loops and does not need repeated reminders; Approachable and collaborative, with the confidence to communicate with colleagues and external partners; Service minded and committed to representing the brand to a high professional standard; Adaptable and willing to assist with a variety of administrative tasks as business needs require.
๐๐๐ฌ ๐ฅ๐๐ฆ๐ฃ๐ข๐ก๐ฆ๐๐๐๐๐๐ง๐๐๐ฆ
๐๐๐๐๐๐, ๐ฟ๐๐๐ง๐ฎ ๐๐ฃ๐ ๐๐๐๐ข ๐ผ๐๐ข๐๐ฃ๐๐จ๐ฉ๐ง๐๐ฉ๐๐ค๐ฃ
Manage calendars and schedule meetings for the Commercial Manager and Head of Sales;
Coordinate appointments and calls with colleagues, travel advisors and external partners;
Maintain organised electronic records, shared folders, contact lists and administrative systems so that information is accurate and easy to retrieve;
Provide general office and team administration to support an organised, professional working environment.
๐ฟ๐ค๐๐ช๐ข๐๐ฃ๐ฉ๐๐ฉ๐๐ค๐ฃ ๐๐ฃ๐ ๐พ๐ค๐ข๐ข๐๐ง๐๐๐๐ก ๐ผ๐๐ข๐๐ฃ๐๐จ๐ฉ๐ง๐๐ฉ๐๐ค๐ฃ
Prepare, format and proofread reports;
Organise and track contracts, agreements and trade partner documentation, ensuring signed copies are received, accurately filed and easy to retrieve;
Send STO agreements and other approved documentation to partners and follow up on outstanding signatures or information;
Update the CRM and relevant spreadsheets accurately, including contact details, meeting records and agreed follow up actions.
๐๐๐ฃ๐๐ฃ๐๐๐๐ก ๐๐ฃ๐ ๐ฝ๐ช๐๐๐๐ฉ ๐ผ๐๐ข๐๐ฃ๐๐จ๐ฉ๐ง๐๐ฉ๐๐ค๐ฃ
Prepare and submit the cash flow report to finance within the required timeframe;
Process and track invoices, checking relevant details and ensuring they are submitted to Finance for payment without unnecessary delay;
Maintain and update the budget sheet and related records, tracking expenses accurately and highlighting discrepancies or missing information.
๐๐๐ง๐ ๐๐ฉ๐๐ฃ๐ ๐๐ฃ๐ ๐๐ซ๐๐ฃ๐ฉ ๐พ๐ค๐ค๐ง๐๐๐ฃ๐๐ฉ๐๐ค๐ฃ
Assist with the organisation and administration of trade events, roadshows and media familiarisation trips;
Coordinate practical arrangements, schedules, appointments, documents and follow up tasks for events and partner activities.
๐๐ง๐๐๐ ๐พ๐ค๐ข๐ข๐ช๐ฃ๐๐๐๐ฉ๐๐ค๐ฃ ๐๐ฃ๐ ๐๐๐จ๐๐ง๐ซ๐๐ฉ๐๐ค๐ฃ๐จ ๐๐ช๐ฅ๐ฅ๐ค๐ง๐ฉ
Respond to routine enquiries professionally and direct specialist or commercial enquiries to the appropriate team member;
Occasionally assist with following up on sales leads or reservation enquiries on behalf of the Head of Sales; this is a supporting task rather than the primary focus of the role;
Assist the Reservations team when the Reservationist is on leave, as required;
Provide remote reservations phone cover and respond to urgent reservation requests on designated alternate weekends, according to the agreed roster (This is performed remotely);
Treat guests, clients, travel advisors, trade partners and colleagues with courtesy, discretion and professionalism at all times.
๐๐๐ฃ๐๐ง๐๐ก ๐๐๐๐ข ๐๐ช๐ฅ๐ฅ๐ค๐ง๐ฉ
Provide day-to-day administrative support to the Commercial Manager and wider commercial team;
Help coordinate information and administration between departments;
Use initiative to identify practical ways of improving organisation, tracking and administrative processes;
Perform other reasonable duties from time to time as required to support the team and company objectives.
๐ฅ๐๐ ๐จ๐ก๐๐ฅ๐๐ง๐๐ข๐ก / ๐ฃ๐๐๐๐๐๐ / ๐ช๐ข๐ฅ๐ ๐๐ฌ๐๐๐
Monthly remuneration of approximately: R20, 000.00 โ R34, 000.00 gross.
(Negotiable dependent on experience, skills, qualifications etc.)
Full-time, Monday to Friday, office-based position -
Office hours: 08h00 โ 17h00 (OR 08h30 โ 17h30, by prior arrangement), with alternate-weekend reservations support ๐ณ๐ฟ๐ผ๐บ ๐ต๐ผ๐บ๐ฒ,
manning the reservations phone and completing a daily check for urgent reservation emails, primarily relating to weather-related logistical changes affecting guest arrivals and departures.
๐๐ฃ๐ฃ๐๐๐๐๐ง๐๐ข๐ก ๐ฃ๐ฅ๐ข๐๐๐ฆ๐ฆ
Please submit your ๐๐ฝ-๐๐ผ-๐ฑ๐ฎ๐๐ฒ ๐ฎ๐ฌ๐ฎ๐ฒ ๐๐ฉ, a recent ๐ต๐ฒ๐ฎ๐ฑ-๐ฎ๐ป๐ฑ-๐๐ต๐ผ๐๐น๐ฑ๐ฒ๐ฟ๐ ๐ฝ๐ต๐ผ๐๐ผ๐ด๐ฟ๐ฎ๐ฝ๐ต, copies of relevant ๐พ๐๐ฎ๐น๐ถ๐ณ๐ถ๐ฐ๐ฎ๐๐ถ๐ผ๐ป๐ / certificates, and contactable references for your ๐น๐ฎ๐๐ ๐๐ต๐ฟ๐ฒ๐ฒ ๐ฟ๐ผ๐น๐ฒ๐. Written reference letters to be included if available.
๐๐ก๐๐๐จ๐ ๐๐ฃ๐๐ก๐ช๐๐ ๐ ๐จ๐๐ค๐ง๐ฉ ๐๐ค๐ซ๐๐ง ๐ก๐๐ฉ๐ฉ๐๐ง ๐ค๐ช๐ฉ๐ก๐๐ฃ๐๐ฃ๐ ๐ฎ๐ค๐ช๐ง ๐ง๐๐ก๐๐ซ๐๐ฃ๐ฉ ๐๐๐ข๐๐ฃ๐๐จ๐ฉ๐ง๐๐ฉ๐๐ซ๐ ๐๐ญ๐ฅ๐๐ง๐๐๐ฃ๐๐ ๐๐ฃ๐ ๐จ๐ช๐๐ฉ๐๐๐๐ก๐๐ฉ๐ฎ ๐๐ค๐ง ๐ฉ๐๐ ๐ง๐ค๐ก๐.
Application email: ๐ฐ๐@๐๐ฎ๐ณ๐ฎ๐ฟ๐ถ๐ท๐ผ๐ฏ๐.๐ฐ๐ผ.๐๐ฎ
๐๐บ๐ฎ๐ถ๐น ๐๐๐ฏ๐ท๐ฒ๐ฐ๐ ๐น๐ถ๐ป๐ฒ: Your Name & Surname + JOB ID CODE (SJโฆ)
We sincerely value every application submitted. While only shortlisted candidates who meet the role requirements will be contacted, you are most welcome to follow our advertising & social media platforms for future opportunities that may better align with your profile.
