09/12/2025
๐จ VACANCY: Operations Support Administrator โ Bellville, Cape Town ๐จ
Main Purpose of the Role:
Coordinate client jobs to provide service excellence to our customers.
Educational Requirements:
๐ National Senior Certificate (advantage)
๐ National Certificate in Customer Care or Customer Management (preferred/advantage)
Other Requirements:
๐ Own transport & Code B Driverโs License
๐ Preferably reside in the Bellville area
Work Experience:
โ๏ธ Minimum 2 years coordinating workflows
โ๏ธ 1 year exposure to customer service
Skills & Knowledge:
๐ป Microsoft Outlook, Word, Excel & PowerPoint
๐ป Pastel accounting software
๐ Telephone etiquette
Key Responsibilities:
Rental Fleet Coordination:
โข Open jobs on E-Works & generate quotes
โข Schedule services, commissioning/decommissioning & repairs
โข Assign teams, arrange travel/accommodation
โข Arrange delivery & collection of rental chillers
โข Monitor open rentals, update clients daily
โข Capture leave, maintain standby lists, communicate updates
Job Reporting & Documentation:
โข Record reports, log sheets, water/oil samples, technician times
โข Notify management of commissioning issues & follow up on parts
โข Maintain accurate, accessible records
โข Update rental fleet spreadsheet
Finance & Invoicing:
โข Prepare accurate job costing
โข Process supplier invoices & generate client invoices
โข Maintain expense sheets, calculate overtime
โข Support finance with receivables/payables
โข Manage credit applications, supplier reconciliations & financial documentation
Health & Safety Administration:
โข Maintain H&S records, ensure legislative compliance
โข Manage PPE & uniform stock for technicians
โข Schedule medicals & keep technician files up to date
๐ฉ If youโre organised, detail-oriented, and ready to deliver service excellence, apply now!
[email protected]