15/07/2025
Executive Personal Assistant to the Director | Cape Town
Are you a highly capable, detail-oriented professional with a passion for wellness, beauty, and digital entrepreneurship? This is an exciting opportunity to become the right hand to a dynamic and fast-paced founder of a growing South African fitness and lifestyle brand. We’re looking for an Executive Personal Assistant (Executive PA) who will serve as the primary point of contact for all professional and personal support to the Director—ensuring smooth day-to-day operations and organizational efficiency across all touch points of the business.
Key Responsibilities
Executive Support
Act as the gatekeeper and first point of contact for the Director across all communications, both professional and personal.
Manage the Director’s complex calendar, including scheduling, rescheduling, and prioritizing meetings, appointments, and events.
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
Prepare briefing documents, agendas, reports, and presentations for meetings.
Handle confidential and time-sensitive information with discretion and professionalism.
Conduct research, compile data, and support decision-making as needed.
Personal Assistance
Assist with personal tasks including errands, bookings, and general lifestyle management.
Provide ad hoc support for household management and occasional personal project coordination.
Ensure the Director's day-to-day logistics are streamlined and stress-free.
Office & Administrative Support
Maintain the smooth running of the office environment, including supplies, filing, and team support.
Coordinate logistics for photo shoots, internal meetings, and brand events.
Provide admin support to other departments or team members as directed by the Director.
Additional Business Support Duties
Customer Support & E-Commerce.
Marketing & Content Coordination
Event & Campaign Management
Fitness App & Digital Program Management
Brand Ambassador Program
Who We’re Looking For
3+ years’ experience in an Executive Assistant or Personal Assistant role (experience in wellness, fashion, beauty, or digital brand environments is a bonus).
High attention to detail, superior time management, and multitasking ability.
Excellent written and verbal communication skills.
Confident in using digital tools including Microsoft Office, Canva, and social media platforms.
Self-starter who thrives in a fast-paced, entrepreneurial, and evolving environment.
Must be highly reliable, discreet, and proactive.
Own transport is advantageous for occasional errands or event attendance.
TO APPLY, SEND UPDATED CV & SUPPORTING DOCUMENTS TO [email protected]
