06/01/2021
MAJOR GOALS AND PURPOSE
Provide all front desk administrative functions, including the main phone operations, handling all incoming and outgoing mail and packages.
This role is the front line for the company. Reliability, professionalism, courtesy and organization is essential.
ESSENTIAL ACTIVITIES
Answers and handles all calls in a prompt and courteous and professional manner.
Greets all customers/visitors and provides assistance/guidance as needed.
Opens, dates stamps and distributes all incoming mail within one hour of receipt.
Routes all incoming and interoffice documents to appropriate personnel.
Notifies personnel within 10 minutes of any packages received via UPS, Fedex, courier, etc.
Ships all overnight packages as directed (UPS, Fedex, etc.).
Manage all outgoing courier services.
Maintains records of postage, courier, etc., including correct documentation for budgeting purposes.
Orders all mail supplies, trains users and calls for all service on mail machine.
Monitors incoming faxes, paying special attention to bids on bid day.
Coordinates and manages the mail center.
Orders all office/cafeteria/kitchen supplies.
Manage coffee and soda machine vendors and service calls.
Know the fire alarm and security system procedures.
Keeping spare keys for emergency purposes.
Any and all other duties as assigned.
BEHAVIORAL TRAITS, ATTITUDES, AND SKILLS REQUIRED
Reliable, courteous and professional.
Congenial, dependable, organized and efficient.
Excellent verbal and interpersonal skills.
Able to work in a fast-paced team environment with a positive attitude.
PREREQUISITES (i.e., Education, Experience)
One to three years administrative experience, preferably in a front desk position preferred.
Proficient in Microsoft Office software.
Knowledge of Viewpoint and project management software a plus.
Must be able to work with minimal supervision.
Superb organizational skills and a self-starter.
BENEFITS
Great Company Culture!
Competitive Salary
Medical, Dental, Vision, Life and LTD
Paid Time Off
401(k) with Company Match
Tuition Reimbursement
Equal Opportunity Employer, including disabled and veterans.