VA Owls

07/09/2025

Job Opening: Part-Time Client Success Manager (CSM) – Australian Healthcare (with Admin Support + Weekend Coverage)

We’re looking for a proactive and people-focused Client Success Manager (CSM) to support our clinics in Australia. If you have a background in Australian healthcare or allied health administration and love building relationships while improving patient experiences, this could be the perfect role for you.

This is a part-time, remote position with some weekend hours and on-call coverage when the Practice Manager is unavailable.

🌟 Key Responsibilities

🔄 Reduce Patient Drop-Offs
📈 Increase Care Plan Completion
📊 Track & Report Patient Outcomes
💬 Boost Retention, Revenue & Reviews
🤝 Provide a Personal Connection

✅ Requirements
Experience in Australian healthcare or allied health administration (physio, chiro, OT, or similar)
Excellent communication and relationship-building skills
Highly organised, detail-oriented, and strong with time management
Tech-savvy — comfortable with CRMs (GoHighLevel preferred), Google Sheets/Forms
Able to work part-time hours, including some weekends
Availability for on-call coverage when the Practice Manager is away

📅 Part-time | On-call coverage | Some weekends required
📍 Remote role – must align with Australian time zone

Apply here - https://forms.gle/dSJN2VY6DDzMS2ay5

07/06/2025

📊 Job Title: Bookkeeper (AU Healthcare Support)
Part-time | 10–15 hrs/week | Remote

We’re looking for a reliable, detail-obsessed Bookkeeper to support multiple clinic clients with invoicing, reconciliation, payroll prep and reports.

✅ What You’ll Do:

Manage Xero or QuickBooks entries

Handle invoicing & reconciliations

Run reports, coordinate with RM & client

Prep for BAS, super, or payroll (not required but ideal)

✅ Requirements:

1+ year AU bookkeeping experience

Comfortable with tools like Xero, GSheets

Quiet, focused, dependable with great accuracy

💰 Rate: ₱25,000–₱35,000/month (part-time/shared)
⏰ Hours: 10–15/week, flexible

📩 Apply via: [https://forms.gle/dSJN2VY6DDzMS2ay5]

07/06/2025

📣 Job Title: Content + Social Media VA (Healthcare Niche)
Part-time | Remote | Flexible schedule

We’re seeking a creative and organized VA to manage content calendars, write posts, and support clinic brands with a warm, trustworthy voice.

✅ What You’ll Do:

Plan content using ClickUp + Canva

Write captions, post on IG/FB/LinkedIn

Schedule with Publer/Buffer/etc.

(Bonus) Create simple reels or assist with video

✅ Requirements:

Excellent English writing skills

Canva-savvy + light social strategy knowledge

Bonus: healthcare familiarity or marketing experience

💰 Rate: ₱35,000–₱45,000/month (part-time/shared)
⏰ Hours: Flexible, with 1–2 syncs/week

📩 Apply via: [https://forms.gle/dcmBUVv9un8GfSDD7]

07/06/2025

🔧 Job Title: CRM & Automation Specialist (GoHighLevel Expert)
Part-time | Flexible hours | Remote | AUS-aligned

VA Owls is looking for a sharp, systems-minded CRM/Automation VA to build out GHL workflows, integrations, and support our healthcare clients behind the scenes.

✅ What You’ll Do:

Set up and manage GHL CRM: forms, calendars, pipelines

Build email/SMS workflows & automations

Integrate tools (GHL, Zapier, Google Forms, etc.)

Collaborate with RMs and clients for custom setup needs

✅ Requirements:

1+ year using GoHighLevel

Knows Zapier, Make (Integromat), Google Suite

Can show previous builds and automations

Detail-oriented, process-driven, and fluent in English

💰 Rate: ₱40,000–₱55,000/month (part-time/shared)
⏰ Hours: Flexible, 4–6 hrs/day (must overlap with AEST)

📩 Apply via: [https://forms.gle/h25PDbEa6KF4VCNa7]

07/06/2025

We're Hiring: Relationship Manager (Admin + Patient Coordinator)

Work from home | Full-time | Day shift | Premium pay

VA Owls is a growing fractional management agency helping Australian health clinics run smoother through full-suite, outcome-based support.

We’re looking for a sharp, reliable, and caring Relationship Manager to support clinic operations and manage the client relationship like a pro.

🟢 What You’ll Do:

Handle emails, calls, and bookings (front desk + admin)

Manage clinic CRM (e.g. GoHighLevel or Nookal/Cliniko)

Communicate with team + report on KPIs

Be the right hand of the clinic owner

🟢 Requirements:

At least 3 years admin or coordinator experience (healthcare preferred)

Excellent English (spoken & written)

Works confidently with tools like Google Drive, ClickUp, GHL

Professional, reliable, and good with people

💰 Rate: ₱60,000–₱80,000/month (AUS hours)
🕗 Shift: Mon–Fri, 8am–5pm AEST
💻 Fully remote

📩 To apply, fill out this form: [https://forms.gle/xHGgCQHEkWqJkKSd8]

01/04/2025

We are still hiring! Know anyone interested?

We're Hiring: Social Media Manager & Video Editor

Location: Remote
Type: Part-time
Salary: Competitive, based on experience

About Us:
We are a growing business in the healthcare space, and we’re looking for a Social Media Manager & Video Editor to join our team. This is a unique opportunity for a creative professional to manage and enhance our online presence, create engaging content, and help us connect with our community.

Key Responsibilities:

Social Media Management:

・Develop and implement a comprehensive social media strategy across platforms (Instagram, Facebook, YouTube, TikTok, etc.).
・Create, schedule, and publish engaging content that resonates with our audience and drives meaningful interactions.
・Track and analyze social media performance, optimizing content and strategies to increase engagement.
・Respond to messages and comments, fostering an online community and building brand loyalty.
・Stay up-to-date with trends, tools, and best practices in social media marketing.

Video Editing:

・Edit high-quality video content for social media platforms, including promotional videos, client testimonials, tutorials, and behind-the-scenes footage.
・Collaborate with the team to align video content with brand messaging and overall marketing strategy.
・Use motion graphics, transitions, and sound design to create dynamic, visually engaging videos.
・Ensure all video content is optimized for different platforms (e.g., aspect ratios, captions, etc.).
・Work under deadlines to deliver timely and polished video content.

Requirements:

・Proven experience managing social media accounts and editing videos (please provide a portfolio or examples of past work).
・Proficiency in social media management tools (e.g., Hootsuite, Buffer) and video editing software (e.g., Adobe Premiere Pro, Final Cut Pro).
・A strong understanding of social media platforms, trends, and best practices for engagement.
・Creative, with a keen eye for detail and a passion for producing high-quality content.
・Strong communication skills and a proactive approach to work.
・Ability to manage multiple tasks in a fast-paced, remote work environment.

Bonus Skills:

・Experience with motion graphics and animation (After Effects or similar software).
・Familiarity with SEO and digital marketing best practices.
Experience with live streaming or podcasting.

How to Apply:
Please send your resume, portfolio, and a brief cover letter explaining why you’re the perfect fit for this role to [[email protected]]. We can’t wait to see your creativity in action!

13/01/2025

📢 Help Us Find Amazing Talent and Earn ₱500!

Hi friends! 👋

We’re looking for qualified candidates to join our growing team at VA Owls! If you know someone who’s skilled, driven, and looking for opportunities, send them our way.

💼 What’s in it for you?
For every successful referral, you’ll earn ₱500 as our way of saying THANK YOU for helping us find great talent!

How It Works:

1️⃣ Browse our current job openings here
2️⃣ Refer someone who fits the role (make sure they mention your name in their application).
3️⃣ Once they’re hired and onboarded, you get ₱500!

Let’s work together to help awesome people find their dream jobs! 🙌

📩 Send referrals or tag your friends below.
Thank you for your support! 💙

13/01/2025

📢 We’re Hiring: Bookkeeper with for an Australian Healthcare Business!

Are you a skilled bookkeeper who goes beyond just crunching numbers? Do you have the initiative to identify opportunities for improvement, provide insightful advice, and help businesses thrive? If so, we want to hear from you!

About the Role

Our client, a growing Australian healthcare business, is looking for a proactive bookkeeper to:
✔️ Maintain accurate financial records.
✔️ Offer advice on how to improve bookkeeping processes.
✔️ Ensure compliance with Australian tax and healthcare regulations.
✔️ Identify and implement systems for efficient financial management.

This is more than just a bookkeeping role, It’s an opportunity to make a meaningful impact by guiding a business to financial clarity and success.

What We’re Looking For

📊 Qualifications and Skills:
• Proven experience in bookkeeping, preferably in the healthcare sector.
• Strong understanding of Australian accounting standards, GST, BAS, and payroll compliance.
• Proficiency with tools like Xero, MYOB, or QuickBooks.

💡 Initiative and Advisory Skills:
• A proactive approach to identifying inefficiencies and recommending improvements.
• Ability to set up or improve a chart of accounts tailored to healthcare.
• Confidence in training and advising staff on best practices for financial record-keeping.

👩‍⚕️ Industry Knowledge:
• Experience with healthcare systems like Medicare, NDIS, or private health insurance billing is a big plus.
• Familiarity with payroll for healthcare professionals, including award rates and superannuation.

🛠 Technical Skills:
• Experience with add-ons like Hubdoc, Dext, or other automation tools.
• Ability to generate meaningful financial reports and provide actionable insights.

🌟 Personal Qualities:
• Strong attention to detail and organisational skills.
• Excellent communication skills for explaining financial processes to non-financial staff.
• Discretion and professionalism when handling sensitive financial and patient information.

Why Join Us?
• Be part of a business that values your insights and expertise.
• Help shape processes and systems to improve efficiency and compliance.
• Work in a supportive environment where your input is valued and encouraged.

If you’re ready to bring your bookkeeping expertise, proactive mindset, and healthcare industry knowledge to a team that appreciates your skills, we’d love to hear from you!

📩 Apply and send your CV to ([email protected]) today and help us empower this healthcare business to thrive!

07/01/2025

Step into the thriving VA industry—2025 is your time!

06/01/2025

We're Hiring: Social Media Manager & Video Editor

Location: Remote
Type: Part-time
Salary: Competitive, based on experience

About Us:
We are a growing business in the healthcare space, and we’re looking for a Social Media Manager & Video Editor to join our team. This is a unique opportunity for a creative professional to manage and enhance our online presence, create engaging content, and help us connect with our community.

Key Responsibilities:

Social Media Management:

・Develop and implement a comprehensive social media strategy across platforms (Instagram, Facebook, YouTube, TikTok, etc.).
・Create, schedule, and publish engaging content that resonates with our audience and drives meaningful interactions.
・Track and analyze social media performance, optimizing content and strategies to increase engagement.
・Respond to messages and comments, fostering an online community and building brand loyalty.
・Stay up-to-date with trends, tools, and best practices in social media marketing.

Video Editing:

・Edit high-quality video content for social media platforms, including promotional videos, client testimonials, tutorials, and behind-the-scenes footage.
・Collaborate with the team to align video content with brand messaging and overall marketing strategy.
・Use motion graphics, transitions, and sound design to create dynamic, visually engaging videos.
・Ensure all video content is optimized for different platforms (e.g., aspect ratios, captions, etc.).
・Work under deadlines to deliver timely and polished video content.

Requirements:

・Proven experience managing social media accounts and editing videos (please provide a portfolio or examples of past work).
・Proficiency in social media management tools (e.g., Hootsuite, Buffer) and video editing software (e.g., Adobe Premiere Pro, Final Cut Pro).
・A strong understanding of social media platforms, trends, and best practices for engagement.
・Creative, with a keen eye for detail and a passion for producing high-quality content.
・Strong communication skills and a proactive approach to work.
・Ability to manage multiple tasks in a fast-paced, remote work environment.

Bonus Skills:

・Experience with motion graphics and animation (After Effects or similar software).
・Familiarity with SEO and digital marketing best practices.
Experience with live streaming or podcasting.

How to Apply:
Please send your resume, portfolio, and a brief cover letter explaining why you’re the perfect fit for this role to [[email protected]]. We can’t wait to see your creativity in action!

04/11/2024

We are Hiring!

Superstar Executive VA - Australian Physio Clinic Coordinator and Directors Assistant

About the Role: We are seeking a reliable, detail-oriented Virtual Assistant to provide coverage on an on-call basis for our healthcare business. This role is designed to cover for our current administrative staff during times of absence due to sickness, vacation, or other occasions when additional support is needed. This is not a full-time position but requires flexibility and availability to step in when needed.

Key Responsibilities:

Appointment Management: Take phone calls and schedule appointments in Nookal
Client Follow-Ups: Conduct follow-up calls and manage referral communications via Gmail and eFax
Light Bookkeeping: Reconcile paid invoices
Social Media: Create and schedule posts on Facebook and Instagram, and design engaging graphics (primarily using Canva)
Website/Notion Maintenance: Assist with updates and maintenance on Google Sites and Notion
Transcription: Convert audio recordings into written text
CRM Management: Support in managing our Go High Level CRM
General Administrative Support: Assist the Director and health professionals with various support tasks as needed

Requirements:

Availability: Flexible and available on-call to cover tasks as needed
Tech-Savvy: Proficient with Google Workspace, 3CX, and social media platforms
Communication: Fluent, conversational English is essential
Time Zone: Able to accommodate Australian Eastern Standard Time
Reliability: Strong, reliable internet connection
Required: Background or knowledge in the medical/health field in Australia

Interested candidates, please send your CV and an introductory video to [email protected]

Note: Only shortlisted candidates will be contacted.

06/10/2024

Great businesses aren’t built alone. With a dedicated virtual assistant by your side, the possibilities are endless. 🌟