18/06/2024
IMPORTANT NOTE:
Must fill out an application by using the link below.
https://forms.gle/UwbRCBTnF6WVuuRP8
Schedule:
Monday-Friday: 8:00 am - 4:30 pm CT, With 1-hour Unpaid Lunch
Qualifications:
- Extensive Quickbooks Online/accounting experience
- Google Apps for Business products: Gmail, Google Sheets, etc
- Extremely detail-oriented
- Outstanding written and verbal communication
- Excellent computer and phone skills
- Microsoft Office especially Word/Excel experience
- Ability to organize and manage multiple tasks
- Work collaboratively with all departments as well as customers and vendors to resolve open issues
- Computer proficiency
- ERP / Inventory System Management Software
- Accounting or related degree or education
Responsibilities:
● Bookkeeping/Accounting
- Accounts Receivable - Invoicing for chemical, parts, and equipment billing including
progress billing
- Accounts Payable - Enter billing from vendors for parts, chemicals, and equipment
- Daily banking tasks
- ACH/Check payment runs
- Past due follow-ups with vendors and customers
- Tracking commissions
● Office Management
- Provide clerical and administrative support to sales teams
- Make, answer, and route phone calls
- Prepare documents for weekly sales meetings
● Project Management
- Process all chemical and equipment orders from receipt of purchase order through
shipment of equipment and chemical
- Process orders with vendors and coordinate delivery with customers
- Maintain communication and support with customer and vendor email on all the
following, but not limited to project timeline management, customer service responses,
etc.
- Post-sale processing - confirm manuals, pictures, and documents are complete and in the
digital file. All items necessary to close the sale are uploaded to the digital files
- Analyze Hubspot reports and follow up on relevant leads on behalf of the salesperson
- Supplier paperwork for equipment customers filled out and maintained
