17/04/2014
We are a recruitment consultancy firm currently sourcing for our client, a fully owned indigenous Oil & Gas Service company operating in the downstream sector for the following positions.
1. Head of Operations
2. Head of HR
3. Head of Sales/Marketing
4. Chief Financial Officer
5. Executive Assistant to the Managing Director
Kindly send in your CV with a cover letter to [email protected]. Deadline for submission is Thursday April 24th, 2014 and interviews will be held within 24-48 hours of selection.
1. Head of Operations
Main Purpose:
Responsible for providing single point leadership for all field based worksites, focusing on developing the best teams in the field; ensuring the safety of our people and those affected by our work; assuring the continuous availability and integrity of our assets, facilities and equipment, while delivering satisfactory services in compliance with customer expectations and contractual obligations.
General Tasks:
• Prepare and organize project ex*****on.
• Lead and manage project managers.
• Lead and control onsite technical and procurement teams.
• Maintain interface between sales and technical department.
• Maintain relation to costumer Support marketing and sales functions.
Specific Tasks:
1. Leadership
• Works proactively and positively to provide single point leadership for the company’s depot workers and maintenance crews, support operations, and service delivery.
• Ensures the safety of our people and those affected by our work.
• Assures continuous availability and integrity of field based assets, facilities and equipment.
• Achieves 100% customer satisfaction and Contractual compliance
2. Planning
In accordance with customer service delivery expectations, contractual requirements, and best downstream practices, responsible and accountable for:
• Planning, scheduling, and managing depot maintenance equipment, facilities, and operations.
• Preventive and routine maintenance, repairs, and periodic inspections in the most effective manner.
• Responsible and accountable for planning and managing the mobilization, commissioning and decommissioning of facilities, equipment and associated assets.
3. Customer Satisfaction
Responsible and accountable for delivering all operational requirements to meet customer expectations and ensure customer satisfaction.
To ascertain quality customer experience, focuses on:
• Providing timely customer liaison and reporting
• No excuses on time Service Delivery
• Ensuring 100% Contractual Compliance
• Ensuring asset Integrity and availability
4. Safe Work Environment
• Exhibits positive safety behavior and lives the company motto.
• Responsible and accountable for self and departments’ strict adherence those policies and procedures.
• Responsible and accountable for ensuring the safety of: Employees, sub-contractors, 3rd parties who are working in the field and others who are affected by our work.
• The safe working condition of all equipment, vehicles, and facilities
5. People Management
• Plans, organizes, and manages the work of subordinate staff to ensure that work is accomplished in a Manner consistent with organizational requirements
• Sets clear expectations, reviews progress, provides feedback and guidance, and holds people accountable to their work performance
• Responsible and accountable for ensuring that the necessary training, coaching, and development programs are utilized to enable all operational employees to achieve competent performance standards.
6. Asset Management
• Responsible and accountable for the effective utilization of all assigned field/depot based assets to Ensure continuous service delivery that meets customer expectations and contractual requirements.
• Assets include: ideas, people, equipment, facilities, financial budgets, Quality and Management Information Systems, and technology.
• Assigns priorities when resources are shared, resolves conflicts, and allocates resources, optimizing service delivery.
• Minimizes shut downs or other non--‐productive time through managing assets as efficiently as possible.
7. Sub--‐Contractor Management
Responsible and accountable for ensuring the safety and effective performance of approved sub--‐contractors and 3rd parties, in accordance with contractual requirements.
8. Financial Management
• Responsible and accountable for the effective financial management performance of the Operations Department. This shall include, planning, budgeting, controlling, and managing all financial resources to ensure that services are delivered cost effectively, on time, and within approved budgets.
• Aligns Operations with the company’s Quality Assurance Program
• Completes all work in a timely manner following approved Quality Management processes and procedures.
9. Quality Control Performs required quality checks, audits, and/or inspections of the work when assignments are completed
To be successful in this particular role your experience will include the following:
• Minimum 10 years' experience in the oil & gas sector
• Good knowledge of the downstream sector
• Must be team driven and motivated and have a strong leadership quality
• MSc/MBA preferred
• Professional Qualifications preffered
2. Head, Sales/Marketing
The role of Head of Sales & Marketing is fundamental to the continued success of the business and the successful candidate will be an integral part of the company's management team working closely with the CEO and contributing strongly to strategic plans.
Main Purpose:
This position will drive the promotional strategy; develop, lead and train sales team; ensure campaigns are effective and guarantee our client’s brand fulfillment for both existing and new customers.
Specific Tasks:
• Development and drive the business in the downstream oil and gas market. Observation of market Developments and analysis of market trends assess latest developments in both national and global oil & gas market and identify new projects which could develop into opportunities for the business.
• Develop a network and open doors within the oil & gas industry. Develop the opportunities into concrete leads for the sales teams. Focus on large consumers of oil & gas finished products like industrial plants, factories, banks, supply--‐chains etc.
• Define, develop and implement strategic market management plans. Identify possibilities precisely and define business development targets to support Sales in achievement of growth in the oil & gas industry.
• Identification and development of key accounts. Manage customer relationships as well as drive Strategic account planning with key customers. Help customers to get their desired experience, from Order placements through to supply, all in good time.
• Coordination of national sales activities with Sales. Participate in regular sales planning meetings and provide detailed input on channel and end user customer business development pipelines, forecasted results, and other aspects of risk/opportunities as appropriate.
To be successful in this particular role your experience will include the following:
• Minimum Bachelor’s degree in preferably a technical discipline
• At least 10 years of progressive work experience in technical environments
• It is essential that candidates have a broad and relevant network within the downstream sector of the oil & gas industry
• Experience with large sales/orders/supplies
• Practised in both business development and relationship management
• Proven track record of growing business
• Good negotiation and presentation skills
• Ability and drive to deliver results under pressure and against deadlines
• Must be a self--‐starter! High degree of independency, flexibility and creative mind--‐set
• Strong personal standards of integrity, drive, enthusiasm and energy
• Outstanding customer focus and commercial drive; has patience and perseverance
• Have no problem with travelling in the course of job
3. Head, HR/Administration
The successful candidate will be a strong HR professional with significant generalist HR experience gained within a fast paced and forward thinking organisation.
Main Purpose:
Working closely with the CEO, the preferred candidate will drive the Organization’s HR aspirations Vis--‐a--‐vis policies and actual practices in order to meet both present and future staffing needs.
General Tasks:
• Deliver all round HR services including talent management, recruitment, employee relations, benefits and compensation, projects etc.
• Establish HR procedures and policies on a regular basis
• Participate in ad hoc HR projects within the Company as assigned
Specific Tasks:
• Responsible for the monthly payroll process and review
• Maintain historical and current Human Resources records within the company's Human Resources Software
• Maintain the work structure by updating job requirements and job description for all positions
• Provide counsel and handle grievances issue with employees, disciplinary actions, redundancies and dismissals
• Inform employees on Human Resources policies, procedures and performance development plans
• Maintain management guidelines by preparing, updating and/or recommending Human Resources policies and procedures
• Administer compensation, benefits and performance management systems and safety and recreation programs
• Prepare written and oral reports on a wide range of Human Resources related issues
• Negotiate bargaining agreements and help interpret labour contracts
• Ensure that the interface between the management and every single employee is permanently guaranteed
• Ensure that the Human Resources are structured, optimised, motivated and trained to achieve high quality performance
• Identify staff vacancies, initiate recruiting, selecting, orienting and training processes for the current and the new employees
• Ensure that the Human Resources policies and strategies are in line with the best practice and with the applicable laws
• Liaise with external government/quasi--‐government and other external bodies pertaining to Human Resources issues
To be successful in this particular role your experience will include the following:
• At least 5 years of relevant HR role experience preferably within the Oil and Gas industry (but may Consider a candidate from a Multinational Company that is not Oil and Gas)
• Proactive and with previous experience working in high--‐volume, fast--‐paced internationally minded environments
• Highly organized with high attention to details
• Proficient user of MS Office programs (Word, Excel, PowerPoint and Outlook)
• Outstanding negotiation an interpersonal communication skills
• Excellent in problem solving, analytical and administrative skills
• Membership of Chartered Institute of Personnel Management (CIPM) will be a plus
• B.Sc in Social Sciences or equivalent specialization in HR Management or higher.
4. Chief Financial Officer
Main Purpose
The primary function and responsibility of the Finance Department is to ensure THE CLIENT maintains financial integrity of its books, financial processes, procedures and financial controls in line with established accounting processes, regulations governing the business and internal control policies such that financial information is at all times accurate, comprehensive, relevant, timely and useful for decision making.
CFO serves as the principal executive accountable for financial strategy development and ex*****on in THE CLIENT and is responsible for ensuring the integration of both operational and financial measures aimed at efficiency, growth and profitability of the business in the long-term. The position incumbent ensures the provision of detailed financial data, as well a relevant, accurate and prompt analysis and recommendations required for daily trade financing decisions. In addition, he/she has charge of day-today finance and trading transactions, ensuring adequacy of funding/ liquidity for spot trades and term contracts and also ensures overall effective treasury management activities. Budgeting, financial performance monitoring and reporting are also key functions.
The role is responsible for tracking (and/or developing), managing and reporting on the financing and expenditure profile of the supply and trading business (local and international trading concerns). To this end the incumbent is expected to effectively manage the acquisition, use, maintenance and disposal of all capital and financial assets of the Company.
SPECIFIC DUTIES & RESPONSIBILITIES
Strategic
• Develops and articulates a comprehensive financial strategy for THE CLIENT based on business growth plans.
• Monitors the present and future capital requirements of the Company;reviews and periodically determines the long- and short-term financial objectives and policies of THE CLIENT and provides guidance/advice to Executive Management about all proposals concerning major financial policies (dividend, fiscal and financing) of the Company, including but not limited to policies relating to the Company's cash needs, shareholder distributions, share repurchases and investments
• Liaises with external Financial Services organisations and investors as may be required, to ensure the business remains adequately funded in terms of Debt, Equity and Working Capital requirements.
• Expands THE CLIENT’s outreach activities and referral networks to ensure valuable and effective financial partnerships and alliances are forged that facilitate business growth and expansion requirements over time.
Operational
• Leads the formulation and ex*****on of THE CLIENT’s corporate level investment and financial management/financing programs for enhancing business growth and operating efficiency.
• Understands the impact of world events on market dynamics and translates these into effective trade financing plans and options that effectively reduce the uncertainty and exposure the company faces in the conduct of its business.
• Defines financial targets (cash flow, ROI, ROC, PBT etc.) and ensures the sourcing of external debt and equity financing required to support the company’s long-term growth and stability.
• Establishes and maintains an effective financial management framework covering treasury, tax planning, financial control and management information systems (MIS) processes that support THE CLIENT’s mission and business objectives and enable the effortless production of relevant periodic reports.
• Develops and implements effective Trade Finance, Financial Management and Accounting systems, processes, procedures and policies which provide effective controls in the deployment and utilisation of capital.
• Manages budgetary processes to ensure all budgets adequately reflect periodic resource requirements and revenue estimates for the business; co-ordinates the periodic financial performance monitoring and reporting activities of the Company.
• Approves all finance & accounting transactions and ensure processes/procedures are effective and comply with regulatory and statutory requirements; monitors the Company’s financial books/position and signs off on any adjustments to ensure effective controls.
• Manages THE CLIENT’s Assets and Liabilities position to ensure current knowledge of the Company’s cost of funds and product pricing requirements; oversees regular banking and treasury transactions and ensures adequate funds/liquidity levels are maintained to support daily trades and business operations; ensures future net cash flows remain positive on a day-to-day basis.
• Ensures surplus funds are properly invested.
• Manages the Company’s asset, debt, cost and profitability position and establishes an appropriate framework for the prompt rendition of returns/dividends to Investors, and for repayments of short and longer term debt (monitors/manages facilities with financial institutions).
• Effectively manages Company Taxes and works through THE CLIENT’s leadership and management team to reduce costs, enhance revenues, achieve effective utilisation of capital and attain projected Cash Flow, IRR/ROC and Profitability targets.
• Ensures the provision of timely, comprehensive and accurate Financial and Management Accounts that support decision-making processes.
• Builds strong and value-adding relationships with financing partners (local & offshore banks) and represents THE CLIENT to the external Financing community through effective communications, participation in workshops and other events.
• Reports known contraventions of financial statutory regulations to Executive Management.
• Supervises the preparation and dispatch of periodic statutory returns to regulatory authorities as may be required.
• Plans and coordinates the activities of statutory examiners and manages relevant 3rd party relationships (e.g. with bankers and regulatory authorities).
• Responds to Audit/Examination queries as may be required from time to time.
KEY PERFORMANCE INDICATORS
• Adequacy and effectiveness of the Company’s Financial Management Framework, (strategies and Plans developed and deployed to enable and support THE CLIENT’s business and operations)
• Adequacy of available funding.
• Adequacy and effectiveness of accounting processes & systems in enabling business operations
• Effectiveness of budgetary and financial performance monitoring activities
• Effectiveness and adequacy of Assets & Liability, Treasury and Cash Management efforts
• Timeliness and accuracy of financial and management reports
• Effectiveness of financial controls
• Number and quantum of penalties imposed on THE CLIENT for non-compliance with regulations
• Performance on external audit examinations; number and complexity of queries raised, level of suspense and unreconciled items etc.
• Ease of retrieval of financial information and documents
To be successful in this particular role your experience will include the following:
• 1st degree in Finance, Investment Management, Business Administration, Economics or Accounting.
• Professional Accreditation (ACA), CFA
• 4 - 6 years cognate work experience as a Financial or Management Accountant, the last 2 - 3 of which must have been in a Management role within a reputable and structured organisation (financial institution, trading business etc.).
Desired Soft Skills
• Oil & Gas Industry Dynamics & World Markets
• Foreign Exchange and Money Markets
• Business & Financial Strategy Development and Ex*****on
• Finance & Investment Management
• Risk Management
• Advanced Financial & Management Accounting
• Taxation
• Assets & Liabilities Management
• Networking & Relationship Management
• Negotiation
• Business Performance Monitoring and Reporting
• Judgment, decisiveness and self-discipline
• Creativity & Innovation
• Leadership/Supervisory
• Team playing
• Oral & Written Communication
5. Executive Assistant to MD.
Main Purpose
The Business Development/Executive Assistant will work directly with the Chief Executive Officer in all company’s business development and Expansion projects. He/She will also be responsible for gaining new customers, managing existing relationships, ensuring the effective planning, ex*****on and control of all processes and procedures leading to strategic Performance.
Specific Duties & Responsibilities
• Support CEO in developing strategies to acquire new clients and discuss such plans and business initiatives with the MD/CEO and/or Directors as deemed appropriate viz a viz operating environment.
• Support MD/CEO with business analysis for decision making.
• Evaluate opportunities and support the CEO in the development of business and financial strategies and plans for expansion and effective operations across the different business services.
• Monitor the outcome of business activities of the company so that cost benefit projections are achieved.
• Development situation analysis, including the business weaknesses, opportunities and threats.
• Track all business development activities, analyze progress in periods as determined by MD/CEO and suggest new strategies based on findings.
• Identifies sales opportunity and channels that should typically fall into the company’s business.
• Perform project management function at various levels from planning to completion.
• Render effective back up and support to CEO.
Key Performance Indicators
• Increase in profitability.
• Task delivery against agreed timelines
• Task delivery against agreed quality indicators
To be successful in this particular role your experience will include the following:
• A good university degree (preferably with a Masters)
• Minimum of 4 - 7 years business experience, preferably at management level working with Executive Management
Desired Soft Skills
• Strategic thinking
• Business Process & Organization
• Project Management & Control
• Project Analysis and Financial planning
• General Business Knowledge & Acumen
• Planning and control
• Integrity & Honesty
• Entrepreneurship
• Interpersonal Relations – presentation skills, team-playing, creative thinking, innovation, coaching, time management, job/task management.
• Leadership/Supervisory.
• Political Savvy & Networking.
• Business analysis and acumen.
• Negotiation skills including questioning and interviewing skills.
• Business Performance Monitoring.
• Result-orientation
• Oral & Written Communication.
PC Utilization (Excel, Word, Power Point).
