05/08/2025
ADMINISTRATION MANAGER - MACCLESFIELD SK10
UP TO £30, 000PA DOE
Our client a growing bookkeeping / accountancy practice in Macclesfield is seeking an experienced Administration Manager to oversee the daily administrative and operational functions of the practice. Ensuring high-quality services are delivered to clients. The Administration Manager will manage office logistics, supervise a small team, coordinate client interactions, improve processes and support the team achieve business goals. Candidates will need to have a solid understand of administrative and financial operations in a bookkeeping / accounting environment.
Administration Manager Duties
Administration Management:
Oversee the day-to-day administrative and operational activities of the practice to ensure smooth and efficient operations.
Organise and manage office resources, including supplies, equipment, and technology, ensuring everything is well-maintained and operational.
Implement and refine office procedures and workflows to enhance productivity and ensure consistent client service.
Monitor the office environment, keeping it organised and conducive to a productive workplace
Team Leadership and Staff Coordination:
Lead and support the office and bookkeeping teams, ensuring resources are effectively allocated and team members are productive.
Provide administrative support to bookkeepers, assisting with scheduling, coordinating tasks, and ensuring deadlines are met.
Assist with staffing needs, including recruitment, onboarding, performance reviews, and team development.
Manage staff leave, attendance records, and ensure office coverage when needed.
Client Interaction and Service:
Serve as a primary point of contact for client enquiries, handling scheduling, billing, and addressing any administrative issues.
Oversee the maintenance and organisation of client files, ensuring all records are up-to-date and easily accessible.
Assist with the invoicing process, ensuring accurate and timely billing to clients.
Financial and Record Management:
Manage office financial records, tracking expenses, and ensuring proper documentation for budget and financial reporting.
Assist with the preparation of client invoices, payments, and account reconciliation.
Ensure the practice adheres to data protection regulations, maintaining confidentiality of sensitive client information.
Track office expenditures and handle vendor relationships, ensuring cost-effective purchasing and timely delivery of supplies.
Process Improvement and Efficiency:
Continuously identify areas for improvement in office workflows and client-facing processes to enhance service delivery and operational efficiency.
Implement new systems or improvements to existing systems to streamline tasks, enhance productivity, and reduce errors.
Support the implementation of new software or technology to improve client and office management processes.
Compliance and Regulatory Oversight:
Ensure that the practice complies with accounting, tax, and legal regulations, particularly in relation to client financial records.
Assist the team in maintaining up-to-date knowledge of regulatory changes and ensuring practices align with industry standards.
Human Resources Support:
Assist with HR-related tasks, including managing employee records, scheduling training, and supporting team-building initiatives.
Help with health and safety procedures, ensuring a safe and compliant working environment for all staff.
Technology and Systems Management:
Oversee the operation of office technology, ensuring that accounting and administrative systems are fully functional.
Provide support for internal software tools, assisting staff with troubleshooting and ensuring smooth operation.
Work with external IT support to resolve technical issues and maintain system security.
Administration Manager Requirements
- Candidates must have proven senior or administration management experience
- This role is office based candidates must live within a sensible commuting distance of Macclesfield SK10
Contact Tori - [email protected] / 01625 425500
