03/09/2026
Vacancy – Junior Administrator
(Inverness)
Please find below details of a vacancy we are currently recruiting in the Inverness area. Should you wish to apply or require additional information please contact Castle View Personnel on the number below.
01463 230 200
www.castleviewpersonnel.com
Title: Junior Administrator
Type: Permanent
Hours: Full Time (Monday – Friday, 8:30am – 5pm)
Salary: National Minimum Wage
Fully funded professional study towards a recognized administration qualification
Job Purpose:
Our client is looking to appoint a Junior Administrator to join their office in Inverness. This is a full time role and our client offers full study support towards a professional administration qualification. The role would be ideal for an individual looking to commence a career in administration within a highly supportive environment offering ongoing learning and development opportunities.
Reporting to the Office Manager, duties include:
Working on the reception desk greeting visitors/clients.
Operator of the main telephone switchboard and providing comprehensive administration support the team.
Registering and distribution of all incoming/outgoing mail.
Daily monitoring and end of day sign off of staff movements on temporary absence forms.
Preparation of draft electronic Fee Proposals and processing of new project requests.
Create electronic files in line with quality procedures.
Process and issue Certificates.
Participate in the issue of weekly invoice batch.
Provide assistance in updating of Quality Assurance and Health & Safety documentation in line with compliance procedures.
Copy typing/Filing/Scanning/Photocopying documents.
Participation in electronic archiving of completed projects.
Assist with any other additional administration duties as required.
Person Specification:
The desire to undertake a career in administration.
Ability to work to own deadlines.
Excellent organisational skills.
A willingness to learn and undertake training and development opportunities.
Ability to work independently as well as part of a team.
Excellent written and oral communication skills.
A professional and positive approach.
A strong customer focus.
Self-motivation with a ‘can do’ attitude.
Computer Literate with good knowledge of Microsoft Office applications and Teams.
For more information including a full job description and remuneration package please respond by email or contact Castle View Personnel on 01463 230 200.
Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
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David Joel
Castle View Personnel
11 Post Office Avenue
Inverness IV1 1DN
T 01463 230 200 F 01463 230 535
E [email protected]
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