Irish & New- JOBS in Vancouver

08/27/2024

Job Alert: Office Administrator / Receptionist

If you are interested in this permanent opportunity, please email me with your resume at [email protected]

The Office Administrator/Receptionist will work full-time Mon-Fri at a beautiful corporate headquarters in Vancouver. Working for a very successful, stable, and well-established global company in a unique and exciting industry. Fun, fast-paced, and dynamic corporate culture.

Who- the Company:
Our client has a long history of creating successful products that are sold globally. They have values that promote teamwork, trust, and sincerity. The company has approximately 1000 employees and is continuing to grow. Multiple entities, operations in many countries, very complex and interesting business.

What- the Role:
Our client is looking for an Office Administrator & Receptionist The Office Coordinator will be responsible for office coordination and front desk support. This role involves:
• Front Office- warmly greeting visitors (and employees) to the HQ and getting them settled in for meetings.
• Shipping and Receiving- sending out and greeting couriers at the HQ; making sure deliveries in and out are timely and accurate
• Office Maintenance – keeping the office (including kitchens) clean, organized, and fully functioning
• Office Inventory – reviewing existing stock and ensuring supply upkeep (for kitchens, offices, etc.)
• Employee Engagement- contributing to employee engagement initiatives and office social events

Who- the Candidate:
We are looking for a team player who enjoys taking on a variety of administrative tasks depending on company needs. Qualified candidates will have at least 2 years of work experience within front desk/reception and office coordination /administration. Post-secondary education is preferred.
We are seeking people who are very organized and accurate, with strong interpersonal skills and a high attention to detail. Excellent communication skills and relationship building abilities are important in this role- we’re looking for an Office Administrator who is upbeat, friendly, and warm. We are looking for people who are self-motivated and proactive, and who will seek work out rather than sit back and wait for the work to come to them.

How Much:
Base salary commensurate with experience, skills, and education depending on relevant skills and work experience- likely in the range of $50,000 to $60,000 (with the top end reserved for candidates with many years of relevant experience), plus a small performance-based bonus, paid time off, health benefits, and other perks. Please discuss your total compensation expectations with SWIM.

Where:
Based in the company’s beautiful Vancouver head office- accessible by car, bike lanes, walking trails, bus, and SkyTrain. Full-time Monday-Friday in office, 8am to 5pm, with 1 hour lunch.

When & How to Apply:
This search is moving quickly and interviews start right away! If you are interested, please reach out very soon at [email protected]

08/27/2024

Job alert: if interested in this exciting opportunity, please email me with your resume to [email protected]

Facilities Assistant

Amazing opportunity for a Facilities Assistant with facilities or shipping/receiving experience, the ability to carry 50 lbs, strong multitasking abilities, and a valid class 5 driver’s license and clean driving abstract. This role runs through Jan 31, 2025, with potential for extension if performance and business needs align.

Who – The Company: A local Vancouver success story with global operations and an impeccable reputation.

What- The Role:
You will be responsible for transporting all mail and office furniture to our client’s Vancouver locations, receiving incoming correspondence, shipping outgoing packages, and various facilities frenzied running around duties as required. This role interacts cross-functionally with all internal departments as well as acting as a point of contact with local couriers. The Facilities Assistant frequently handles highly confidential and specialized information, including sensitive, strategic, and organizational information. Your success in this role will depend on your strong multi-tasking abilities, your communication skills and ability to thrive in a constantly changing, high-volume work landscape.
Transports all packages and furniture between all 4 offices within Vancouver
Moves and lifts furniture, delivering to end user while also maintaining furniture inventory
Minor furniture repair, plus warranty follow up as needed
Constantly creating processes to accommodate our rapid growth and improve our guest service
Maintains clear and concise routines for all deliveries with expedience and accuracy, coordinating all tracking, processes and procedures to ensure consistent pick up & organization at each location
Organizes mail room so all correspondence is sorted, well-organized and accounted for
Liaises with employees to provide support and guidance on interoffice deliveries-related queries and procedures
Supports the shipping and facilities team with overflow tasks as needed

Who – The Candidate:

Valid class 5 license with a clean driver’s abstract
At least 2 years’ experience in Facilities and/or Shipping/Receiving
Worked with light duty tools and experience with small furniture repairs
Excellent communication skills – verbal and written
Extraordinary customer service, organizational and time management skills
Attains high accuracy for numbers and excellent memory
Sound knowledge of MS Office applications as well as familiarity with software technologies – 2Ship & WTS
Responsive problem-solving skills
Excellent team player, as well as ability to work independently
Consistent lifting (max 50lbs)

How much: $24-28.50/hr commensurate with experience + 4% vacation pay

Where: Vancouver, this role is onsite 5 days/week

When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.

08/27/2024

Hi everyone!

Its been a while, I hope you've all enjoyed a lovely summer. If you happen to be exploring the job market here in Vancouver, I'd love to connect.

I can be reached at [email protected] and am typically recruiting on roles within Accounting & Finance, (examples such as Senior Accountant, Financial Analyst, Controller, Intermediate Accountant, Junior Accountant, AP/AR) Administration and HR across Vancouver and within a wide range of industries.

Drop me an email with your resume, I'd love to support your job search as best I can.

Thanks,
Roisin
Email: [email protected]

03/05/2024

Happy Monday everyone!

If you happen to be exploring the job market here in Vancouver, I'd love to connect.

I can be reached at [email protected] and am typically recruiting on roles within Accounting & Finance, (examples such as Senior Accountant, Financial Analyst, Controller, Intermediate Accountant, Junior Accountant, AP/AR) Administration and HR across Vancouver and within a wide range of industries.

Drop me an email with your resume, I'd love to support your job search as best I can.

Thanks,
Roisin

Email: [email protected]

01/18/2024

Happy New Year everyone! I hope 2024 is off to a great start for all.

If you have recently arrived to Vancouver (Welcome!!) or this is the year you want to make your next career move, don’t hesitate to reach out at [email protected]

At SWIM, I recruit on roles within Accounting & Finance, HR and Admin including Executive support (all levels). We also have an IT recruitment team who I would be happy to introduce you to.

Examples of our openings include:

- Senior Accountant - various positions requiring a mix of public practice or industry experience
- Financial Controller – multiple roles
- Administrative Assistant
- HR Assistant
- Executive Assistant
- Accounts Payable Clerk
- Junior Accountant
- Intermediate Accountant
- VP, Finance
- Tax Manager (local tax exp required)
- Director of Marketing

Reach out at [email protected] if you’d like to connect and discuss the market.

Thanks,
Roisin

09/13/2023

Executive Assistant

Amazing opportunity to support two reputable VPs in one of Vancouver’s most highly sought-after companies to work for! This is a 1-year contract with possibility for extension or permanent hire if performance and business align. Our client offers a hybrid work schedule, three days in-office, two remote.

Who – The Company: A local Vancouver success story with global operations and an impeccable reputation is seeking a motivated and dynamic Executive Assistant.

It’s a fast-paced, high energy and rewarding environment.

What- The Role: This is a fabulous opportunity for a dynamic EA who thrives in a fast-paced environment.

You will be the main point of contact to arrange international travel arrangements, meetings, calendars, and internal and external requests for the executive

· Calendar management – this is a big part of the role, must be comfortable with it and love it! You’ll be the main point of contact for internal & external requests as well as being responsible for organizing travel itineraries and coordinating meetings

· Meeting preparation/presentation – creating decks, preparation of briefing notes and meeting minutes

· Maintain highly confidential information

· Assist with communication documents such as email correspondence and letters

Who- the Candidate:

· 5 years of experience in an executive support level role in a fast paced and high energy work environment, preferably a global organization

· Advanced knowledge of Excel, Outlook, Word, and PowerPoint for creating excellent presentations for senior management and generating complex reports

· Extremely organized with the ability to prioritize tasks, coordinate, and multitask

· Experience with international travel

· Top notch communication skills (both written and verbal), great energy, passion, confidence, maturity

· Comfortable in your own skin and able to handle competing demands with ease.

· Good business sense and a knack for handling pressure and last-minute changes in stride, nothing gets by you

· You have tact, diplomacy, and a good sense of humour!

How much: competitive hourly wage

Where: Vancouver

When & How To Apply:

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested please reach out at [email protected]

07/21/2023

Executive Assistant
Amazing opportunity to support a reputable Executive in one of Vancouver’s most highly sought-after companies to work for! This is a contract position of 9 months with possible extension.
Who – The Company: A local Vancouver success story with global operations and an impeccable reputation, is seeking a business-minded and proactive Executive Assistant who thrives in a fast-paced environment.
What- The Role: This role will support to VP level Executives. Our client offers a hybrid working model, three days in-office (T-W-Th) and two days remote (M-F) at our client's downtown office. Seeking a passionate and driven EA who takes initiative and is highly resourceful.
Assists in coordination of Executive’s calendar and contacts
Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with the Manager of the Office.
Oversees review of department expenses to ensure accuracy and adherence to policy on behalf of Executive.
Acts as a communications liaison with Department as required.
Responds to inquiries or refers them to the appropriate partner.
Provides Executives with documentation needed for meetings and correspondence with the business.
Delegates and follows up on action items that fall within realm of responsibility.
Opens, distributes and follows-up on standard incoming mail. Screens and directs incoming calls and some emails and helps to file.
Undertakes special Departmental Projects as assigned by Manager of the Office.
Who- the Candidate:
1-3 years’ experience in an Executive Assistant position.
Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
Able to observe and maintain the utmost confidentiality.
Advanced-level Microsoft Outlook, Word, Excel, and PowerPoint proficiency.
Experience working with a publicly traded company.
How much: competitive hourly wage
Where: Vancouver.
When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested please reach out via email with your resume to [email protected]

06/27/2023

Executive Assistant
Amazing opportunity to support a reputable Executive in one of Vancouver’s most highly sought-after companies to work for! This is a contract through the end of Jan. 2024 with possible extension.
Who – The Company: A local Vancouver success story with global operations and an impeccable reputation, is seeking a business-minded and proactive Executive Assistant who thrives in a fast-paced environment.
What- The Role: This role will support the Sr. Executive Assistant to an Executive. Our client offers a hybrid working model, three days in-office (T-W-Th) and two days remote (M-F) at our client's downtown office. Seeking a passionate and driven EA who takes initiative and is highly resourceful.

Assists in coordination of Executive’s calendar and contacts
Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
Coordinates multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with the Manager of the Office.
Oversees review of department expenses to ensure accuracy and adherence to policy on behalf of Executive.
Acts as a communications liaison with Department as required.
Responds to inquiries or refers them to the appropriate partner.
Provides Executives with documentation needed for meetings and correspondence with the business.
Delegates and follows up on action items that fall within realm of responsibility.
Opens, distributes and follows-up on standard incoming mail. Screens and directs incoming calls and some emails and helps to file.
Undertakes special Departmental Projects as assigned by Manager of the Office
Provides vacation coverage to the Manager of the Office
Who- the Candidate:
1-3 years’ experience or equivalent in an administrative and or executive support.
Excellent business acumen and ability to exercise tact, sound judgment and prioritization.
Able to observe and maintain the utmost confidentiality.
Advanced-level Microsoft Outlook, Word, Excel, and PowerPoint proficiency.
Experience working with a publicly traded company.
How much: competitive hourly wage
Where: Vancouver.
When & How To Apply:
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested please reach out via email with your resume to [email protected]

06/22/2023

Are you a Fund Accountant looking for your next opportunity here in Vancouver? I am recruiting an experienced Fund Accountant for an excellent client of ours.

Get in touch with your resume at [email protected] if the below posting sounds like you.

Senior Fund Accountant

A high-growth, reputable, and professional organization is seeking a Senior Fund Accountant to join their established Finance team. This is an exciting opportunity to join a high-performing and growing team within the firm.
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Who- the company: Our client is a full-service Wealth Management firm with offices across Canada. They are MORE than a financial planning firm. They offer sophisticated financial advice and investment management to affluent families, foundations, and institutions across North America.
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What- the role: This is a full-time, permanent, Senior Fund Accountant role. This role is responsible for the administration and operations of a diverse portfolio of proprietary mutual funds and Limited Partnerships. Main responsibilities below.
• Perform detailed oversight of the external fund administrator by reviewing NAVs on a daily basis and reconciling discrepancies.
• Review reasonableness of income/expense accruals (including management and performance fees) and facilitate payment of invoices.
• Review distribution calculations and monitor non-resident withholding tax payments.
• Assist in the year-end audit review process by leading the engagement to ensure timely sign-off of the funds’ financial statements.
• Involvement in the tax slip cycle, ensuring all clients’ T3, T5013, NR4, and RL-16 slips are free from misstatement and are distributed in a timely manner.
• Calculation of the funds’ estimated fund expense ratio.
• Assist on new fund launches and restructuring.
• Build up a strong understanding of the unique characteristics of the funds and become a subject matter expert within the company on technical fund-related matters.
• Build and maintain excellent working relationships with external service providers, including our fund administrator, custodian, auditor, tax advisor, external legal counsel, etc.
• Continuously strive for improvements and efficiencies to support the continued growth of the firm.
• Identification and documentation of key internal controls and policy.
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Who- the candidate: We are looking for an analytical and detail-oriented Fund Accounting professional. Qualifications listed below:
• 3-5 years of Fund Accounting experience.
• Undergraduate degree and CPA designation (or equivalent) required.
• Excellent communication skills and able to work collaboratively, as well as individually.
• Exposure to various asset classes (including private assets) and fund structures (specifically Mutual Fund Trusts and LPs).
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Where- the location: This is a hybrid role (2 days in office, 3 days at home) and most of the team are in Vancouver. The successful candidate can report to the offices in Vancouver OR Toronto.
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How much- the pay: Commensurate with experience, please discuss further with SWIM.
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When & how to apply: This search is moving very quickly! Email me your resume at [email protected]

03/13/2023

Financial Analyst, Corporate Reporting
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Global Public Company. Excellent opportunity for a technically strong Accounting & Finance professional who is keen to work for a significant global company headquartered in Vancouver, Canada. Prior public company corporate reporting experience highly preferred (multinational, multicurrency, multi-entity, highly complex).
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Who- the Company: Our client is a significant global public company headquartered in Vancouver. They have a reputation in Vancouver and beyond for hiring top talent, and for providing their employees with interesting and challenging work in a positive and professional environment. Swim Recruiting has been engaged to aid with this important search, and has placed 10+ people in various FA roles with this company in the past.
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What- the Opportunity: The new Financial Analyst, Corporate Reporting will conduct complex external and internal financial reporting (US GAAP), including the preparation of consolidated financial statements, SEC filing and XBRL filing, financial forecasting, inter-company transactions, financial analysis/variance analysis, and ad hoc work related to transactions. This is a challenging and interesting role and a great way to get to know the ins & outs of a complex global public company. Swim Recruiting will provide interested candidates with a more thorough job description.
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Who- the Candidate Qualifications:
• Relevant post-secondary education and Canadian CPA designation (or International equivalent)
• Excellent external and internal reporting experience, preferably in US GAAP (but IFRS is also fine)
• Experience with public company reporting, from industry and/or a relevant public practice client portfolio.
• Public practice training highly preferred.
• Excellent time management and organizational skills.
• Top-notch communication skills are important- ability to communicate effectively with individuals in all departments and business units.
• Great problem-solving skills, very good listener, ability to patiently and effectively help with a variety of financial reporting, financial analysis, and financial systems issues.
• Systems savvy.
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Qualifications- Nice to Haves:
• Experience with XBRL and SEC filings.
• Exposure to a sophisticated ERP such as Oracle or SAP is a great asset.
• Strong hands-on experience with both US GAAP and IFRS is preferred but not required.
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Where: Headquartered in Downtown Vancouver in a beautiful corporate office; very transit accessible. Hybrid work schedule- the FA can work from home 2 days a week.
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How Much: Very generous base salary commensurate with experience, plus a bonus, a pension plan, professional development support for CPA, benefits from Day 1, etc. Another excellent perk of this role is that the Financial Analyst will receive overtime at a 1.5 rate! OT can be taken as additional pay or time off in lieu. Beats the long unpaid overtime hours of public practice, and this company already provides better work-life balance than most large public practice firms in any case. Please discuss compensation in more detail with SWIM.
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When & How to Apply: If you are qualified for, and interested in, this opportunity with a high-profile Vancouver corporation, please let me know as soon as possible as this search is moving quickly! Please email me with your resume at [email protected]

03/13/2023

Be sure to come and say hello to SWIM RECRUITING this weekend at CelticFest Vancouver!
We will be having fun all weekend at the photo booth - stop by and get your photo taken! ☘️

Keep up to date with all the events by visiting https://www.celticfestvancouver.com/

Be sure to follow SWIM's Instagram and Linked In pages for a chance to win some great prizes!

The countdown is on☘

1 MORE WEEK left until the SWIM team sees you all at CelticFest!

The two-day free festival is on St. Patrick's Weekend, March 17th and 18th, at Vancouver Art Gallery

There are a number of exciting things happening over the weekend. Enjoy live music, traditional dancing, a marketplace, a family zone and lots more! 🙌

Keep up to date with all events by visiting the CelticFest website: https://www.celticfestvancouver.com/ and following them on Instagram

You DON'T want to miss out🍻🎵