23/10/2022
đĸ 20 Basic Resume Writing Rules, That'll Put You Ahead of the Competition
1. Keep it to One Page
This is a biggie! If a hiring managerâs spending six seconds looking at your resume, he or she might not even get to the second page! Unless youâre applying to be an executive or a partner somewhere, one page will be sufficient and is a widely accepted âbest practice.â To cut it down, remember the purpose of itâitâs not to showcase everything youâve ever done, but rather to show that you have the background, skills, and experience for the job at hand.
2. Avoid Spelling or Grammar Errors
Another biggie. There are some recruiters who will discount your resume the second they see a spelling or grammar error. Although it can be painful, make sure you donât just read over your resume several times, but also that you have a friend take a peek, too.
3. Watch Your Tenses
This is another common error that can really hurt you in the eyes of hiring managers. As a general rule, if something on your resume is in the past, use the past tense (managed, delivered, organized) and if you are still actively in the role, use the present tense (manage, deliver, organize).
4. Avoid the First Person Pronouns
As a general practice, donât use words like âIâ or âmeâ or âmy.â So, instead of saying âI hit and exceeded company sales quotas 100% of the timeâ say âHit and exceeded sales quotas 100% of the time.â
5. Send Your Resume as a PDF
Saving your resume as a PDF (rather than a Word and document) freezes it as an image so that you can be sure hiring managers see the same formatting as you. If you send it any other way, thereâs a chance that the styling, format, font, and so on, could look different on their computer than yours.
6. Label Your Resume File Correctly
Too many people save this important document with random or generic file names like sgks123.pdf or resume.pdf. Remember that recruiters can see the name of the file that you send them and also remember that they get tons of resumes every day. Make it super clear whose resume they should click on by saving it under a logical name like FirstName_LastName_Resume.pdf.
7. Format in a Logical Structure
Even more important than naming the file in a logical manner is laying out your resume in a logical manner. How you lay it out really depends on where you are in your career path and what youâre looking to do next. While chronological the default, itâs not always the best way to make your case. Muse writer Lily Zhang lays out the other options that might work better for you.
8. Make Sure Itâs Easy to Read
You might be tempted to just shrink the text to get your resume to fit on a page. (Which is funny, because remember all those times in school when you made it 12.5 to make it longer? Life!) While you can adjust the size to some degree, never go below 10-point font.
9. Keep it Organized and Visually Appealing
Remember how hiring managers usually spend just six seconds looking at your resume? Help them maximize that time by making your resume super clear and easy-to-read. You want each section bolded (maybe capitalized) and each job title bolded. Make your life easier by using a template.
10. Keep it Consistent
Just like you want your verb tenses to be consistent throughout, itâs also important that the formatting is, too. If one titleâs bold, the other titles should be bold. If one bullet point has a period at the end, the other bullet points should have that as well.
11. Include Context
When you list out your experience, be sure to include context. What city, state (or country) did this job take place in. Did you travel and operate in multiple cities? What dates did you have that experience? Was it for five months or five years? Context matters!
12. Quantify as Much as Possible
Anyone can say that he or she excelled at his or her last job. So, you need to prove to the hiring manager that you truly did. Numbers, percentages, and supporting facts go a long way in showing that you have a track record of success. For example, rather than saying âsuccessfully hit sales quotasâ as a bullet point in your resume you should say âsuccessfully hit sales quotas 100% of the time and exceeded goals by 25% in the last 5 months.â You can even do this if your position doesnât involve using numbers.
13. Name Drop (and Title Drop) Like Youâve Never Done Before
This is your chance to brag. If you got a promotion or a raise because of your performance, you should mention it. If you worked with the CEO of the company or were a point of contact for a large, corporate customer, mention their names! This goes a long way in showing that you can run with important people. It shows that youâre confident. It shows that youâre capable. (Of course, make sure youâre presenting the facts accurately and not exaggerating.)
14. Donât Include References
Donât use any of your precious space to include the names and contact info for your references (or to write things like âreferences available upon requestâ). This documentâs for recruiters to decide if they want to talk to you, not your references. If they get to the point in the application process where they want to speak to these people, they will reach out to you and ask for those names. Until then, no need to mention.
15. Use Your Judgement When it Comes to Creativity
Some industries are more creative than others. If youâre working in digital media or design or elementary school education, it might make sense for your resume to be creative and colored. If youâre applying for a job in finance, operations, or most corporate jobs, you probably want to keep it black and white and structured. Be thoughtful when it comes to your creativity (or lack thereof).
16. Donât List Everything Youâve Ever Done
There should be a purpose for every word. When youâre writing and editing, ask yourself this question, âWill this sentence help me get the job I want?â If not, you should consider editing that sentence or removing it.
17. Think About the Person Reading Your Resume
Itâs important to remember that thereâs a real person reading this. And itâs also important to remember that itâs her job to find awesome candidates to interview and present to her boss or team. Itâs also not her job to do you any favors. So you should think about her when youâre writing your resume. How can you make her job easier? How can you write your resume in such a way that she gets excited when she sees it, thinks youâre perfect for the job, and is willing to put herself out there by presenting you to her team.
18. Think About What Makes You Different
Itâs important that you be yourself during the application process (obviously putting your best foot forward). This includes what you write on your application materials. Donât hesitate to show who you really are, your likes and interests, your personality, what makes you unique, and so on. While this definitely requires some judgment calls (for example, expressing personality when applying for a traditional role in a traditional industry might not be the best move) it could ultimately be the thing that sets you apart and gets you hired.
After all, these are real people hiring you and theyâd probably prefer to work with someone whoâs enjoyable and a good culture fit. And if your personality isnât a fit for the job, you probably wouldnât have been happy there any way so it works out for everyone.
19. Think About the Specific Job Youâre Applying To
One of my favorite tricks to help communicate that you are the perfect person for a job is to read the job description and list out key phrases. Then, when youâre writing or editing your resume, find ways to incorporate those words and phrases from the desired job description into your resume. This can be super useful when a machine or human recruiter skims it.
20. Think of This as a Storytelling Document
Many of the tips that Iâve mentioned all point to the general idea that your resume should clearly and concisely tell the story of âyouââhelping hiring managers understand why youâre the right person for the job. This is, in fact, the entire purpose. Ultimately, when you re-read and edit it, make sure that it tells the story of your background, the skills you gained along the way, the experiences that youâve had, and makes it crystal clear why youâve ended up where you are today and why the role that they are hiring for is the perfect next step for you.
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