Doctors Secretarial Agency Melbourne

04/06/2026

02/06/2026

JOB NO 2194 - Doncaster OR Malvern… can be discussed at interview which location would suit both parties ???

Full time Medical Administrator/previous experience in Specialist Medical rooms

12 month contract .. 38hrs/week Mon- Friday with rostered shifts
8-5.30pm

Highly qualified & experienced Specialist Ophthalmologist who is committed to providing excellence in Sub Specialty eye care. The practice offers a broad range of specialty eye services.

This position is focused on patient care & supporting the Specialist during consulting sessions.

We are looking for a person who can multitask & thrives at the front desk. Professional outlook & clear communication skills and be part of a team environment.
- patient arrival check in/check out procedures completed for every patient
- smooth running of all consulting sessions ensuring that admin staff duties are carried out in a timely & accurate manner
- Scheduling surgical bookings
- Patient billing
- Scanning of referrals entered accurately in VIP medical software
- Scanning of documents & images accurately
- End of sessions checklist is completed accurately
- Reconcile daily banking & daily float including EFTPOS
- Experience in surgery bookings highly regarded
- Knowledge of medical terminology
- Pleasant & welcoming with excellent customer service skills
- Organised & efficient
- Show initiative dealing with difficult patients
- Previous experience in Specialist Medical rooms

If you would like to apply for this position contact us or email -
[email protected]
QUOTE JOB NO 2194

Location can be discussed which practice would work best for you based on your location & your work/life balance needs

27/05/2026

JOB NO 2176 Carlton/Melbourne Inner

Are you an experienced Medical Receptionist who provides exceptional patient care ?

Then we want to hear from you ….

Proven experience in a Specialist Medical practice/Permanent/PT - 4 days (Friday off) 9-5pm .. extra hours if required in a highly regarded Specialist practice/Surgical rooms with excellent remuneration package $$$$ & the opportunity for ongoing professional development

- 1st point of contact welcoming patients/supportive, efficient
- Outstanding patient care while supporting Specialists & Clinical staff
- Maintaining confidentiality & adhering to practice policies & procedures
- Strong knowledge of Medicare, medical terminology & Health care environment
- Excellent communication & interpersonal skills
- Professional presentation & compassionate approach to patient care
- Understanding of general practice accreditation & standards
- Performance review following successful completion of 6 month probation period & annually thereafter
- XESTRO medical software
- Smooth day to day operation of practice
- Answering telephone enquiries in a courteous & professional manner
- Managing patient bookings & appts
- Professional, compassionate & highly organised & motivated
- Receive & convey messages in writing, verbally & electronically

Admin tasks - patient correspondence, scanning, filing, incoming & outgoing mail
Able to multitask
Managing patient accounts
EFTPOS & billing procedures
Coordinating meetings

If you are interested in applying for this position email -
[email protected]

QUOTE JOB NO 2176

13/05/2026

JOB NO 2154 - East Melb. (Beside Fitzroy Gardens) & close to all public transport

LOOKING FOR THE PERFECT WORK/ LIFE BALANCE ??

Perm PT Exp Admin/ Medical Receptionist/ Exp Medical Secretary

PT 3 days (Mon, Tues, Wed 6hrs/day .. school hours welcome)
Flexibility with additional days & during peak periods

Competitive $$$$$ salary package

Highly respected Ophthalmologist practice seeking an experienced & personable Medical Secretary.

This role will be the first point of contact for patients. You will play a vital role in delivering exceptional patient care & admin support to Specialists Ophthalmologist.

Varied & fast paced position requires a proactive & organised person with excellent communication skills, strong attention to detail & a genuine passion for patient care.

- ZEDMED medical software in a paperless office ( previous exp highly regarded)
- Front desk reception & patient greeting
- Incoming telephone enquiries/general enquiries
- Medical audiotyping
- Patient invoicing & receipting
- Appt scheduling & confirmation
- Managing recall reminders via SMS & email
- Preparing surgery quotes (training provided)
- Strong keyboard & computer skills
- Professional, caring & patient focused approach

Previous experience in a medical admin role (ideally Ophthalmology)

For more info & to apply for this position email -
[email protected]

Or visit our website
dsagency.com.au

QUOTE JOB NO 2154

12/05/2026

JOB 1278 - Inner East/Camberwell

SENIOR MEDICAL SECRETARY/PRACTICE MANAGER.. previous experience in similar role desirable

Experienced, Permanent
Part time - 18hrs/week.. Tuesdays 8.30-5pm
Wednesday & Friday 8.30-1pm

All day parking avail
Offering competitive remuneration

Looking for someone who can deliver high quality patient care & admin support in a busy Specialist practice

- hands on, high quality approach to customer service with strong attention to detail
- Excellent telephone communication skills
- Flexibility & solid computer skills
- Overseeing & supporting 2 admin staff members
- Processing Medicare accounts/receiving payments
- Ensure all patients have current referrals
- Scheduling patient consulting appts
- Typing patient letters (AI an option in future) with strong medical audiotyping/medical terminology
- Use of CLOUD to CLINIC software
- Computer literacy
- Reliable, punctual & professional outlook
- Understand & adhere to patient confidentiality

If you are interested in this position contact us now -

Email - [email protected]

Or visit our website - dsagency.com.au

QUOTE JOB NO 1278

11/05/2026

JOB NO 2177 -Malvern
Working Mon-Thursday 24-30hrs/week (to be discussed at interview)

Experienced, permanent, part time Medical Secretary for Specialist Surgical practice.

On-site parking avail & easy access to all public transport

Practice offers state of the art investigation & treatment in Vascular surgery, with particular expertise in carotid artery disease, aneurysms & dialysis surgery. The team is committed to delivering gentle, attentive & comprehensive care.

Seeking someone with strong communication skills, friendly, pleasant & professional manner.
Able to multitask in busy clinic.

- accurate keyboard skills & use of GENIE software
- Greeting patients, scheduling patient appts & organising payments
- Organise theatre/hospital bookings
- Prepare theatre lists
- Liaise with hospital staff, Anaesthetists, reverting doctors & sonographers
- Patient account enquiries, billing Medicare, Health funds including Eclipse
- Managing incoming mail, emails & faxes
- Processing referrals
- Filing & scanning
- General admin duties

This position is for immediate start

For further information email -
[email protected]

Or visit our website -
dsagency.com.au

QUOTE JOB NO 2177

04/05/2026

JOB NO 2172 Doncaster

Full time Mon-Friday 8-5.30pm but flexibility needed for rostered shifts for hours between 7.30am-7pm

FT, permanent Admin/Medical receptionist.

Previous experience in medical rooms desirable.

Parking provided ☑️

Practice with highly qualified & experienced Ophthalmologist committed to providing excellent sub specialty eye care.

Practice offers a broad range of specialist eye care services.

Looking for -
- strong focus on patient care & supporting Specialist during consulting sessions
- Pleasant & welcoming manner
- VIP medical software (previous experience preferred)
- Front desk, multi tasking, patient arrival check in & departure for every patient
- Professional outlook & clear communication skills
- Admin & staff duties carried out in a timely & accurate manner
- Scheduling surgical bookings (previous exp highly regarded)
- Knowledge of medical terminology
- Scanning referrals, documents & images entered accurately
- Patient billing
- Reconcile daily banking/EFTPOS, daily balance & float

To apply for this position -
Email - [email protected]
or visit our Website - dsagency.com.au

Quote job no 2172

30/04/2026

JOB NO 2165 -Sandringham

Admin/Medical Receptionist

Excellent hourly rate $$$ offered

Convenient all day parking avail

Part time, permanent, previous Medical Receptionist role experience required for a well established Specialist Surgical medical centre, working alongside 2 dedicated Specialist.

Strong focus on work/life balance with consistent PT hours.. Mon/Tues/Wed 8.30-4.30pm

We are seeking a warm, professional & highly organised person whose key role is ensuring the smooth day to day running of the clinic while delivering exceptional service to patients in a friendly supportive environment.

- preparing office/consulting rooms prior to sessions
- Booking appts via phone, email & in person
- Welcoming patients at front desk reception
- Strong communication & organisational skills
- Professional presentation & a warm patient focused approach
- Maintaining & updating referring Doctors details while ensuring referral validity
- Billing patients.. scheduling review appts
- Managing files, scanning & uploading correspondence & results
- Coordination & booking of surgical patients
- End of day/week banking
- Familiarity with GENIE medical software highly desirable
- Proficiency in Microsoft Word

If this sounds like a position you are interested in contact us

Email - [email protected]
Website - dsagency.com.au

Quote JOB NO 2165

27/04/2026

JOB NO 2162 - East Melbourne

Experienced (exp in Specialist rooms ideal), Permanent, FT(9 day fortnight or 5 days/week Mon- Friday neg)
Admin/Senior Medical secretary/PA duties

Join a well established team of expert Gastroenterologists clinic whose focus is coeliac disease, inflammatory bowel disease & capsule endoscopy.

- Join a fast paced,busy work environment (in a paperless office)
- Busy front desk with patient inquiries
- Ensure smooth daily operations & general management
- Committed to deliver high quality, informative & affordable care
- Ordering supplies,diary appts, email management using GENIE software (strong knowledge essential)
- Audio typing, invoicing accounts, Health Fund accounts, Eclipse billing, theatre bookings/billing
- Anaesthetists bookings, liaising with other Health professionals, radiology, pathology & Health Funds
- Banking, record management, IT support, liaising with bookkeeper & another secretary
- Professional, concise & clear communication skills & work as a team .. all essential
- Display close attention to detail & patient care

If you would like to apply for the above position email -
[email protected]
Or visit our website -
dsagency.com.au

Quote JOB NO 2162

23/04/2026

JOB NO 2168
Melbourne CBD .. close to all public transport

Close to cafes, shops and onsite fitness centre

38 hrs /over 4-5 days

FULL TIME, Perm & Experienced Medical Secretary/Admin/PA
(Dental experience also considered)

Looking for a highly organised person to join our dynamic group practice of Oral & Maxillofacial Surgeons in a purpose built modern facility.

Join a supportive, professional team working collaboratively in a fast paced practice.

- Excellent service to patients & Clinicians
- Deliver outstanding patient care with excellent communication skills
- Be highly organised, high level of professionalism, reliability, punctuality and be well presented
- Organising theatre/hospital bookings & appts scheduling
- Patient accounts & documentation
- Manage high volume phone line
- Assist Clinicians when required
- Be responsible for the smooth day to day running of the practice
- Exp with VIP medical software advantageous & excellent computer/keyboard skills

To enquire about this position email - QUOTE JOB NO 2168
[email protected]

Or visit our website -
dsagency.com.au