Doctors Secretarial Agency Melbourne

15/06/2026

JOB NO 2203 - Port Melbourne

Permanent Exp Admin/Medical receptionist

4 days/week or FT 5 days/week

A minimum 1yr medical reception experience is required.
Proven experience working in a medical centre.

We are seeking a candidate for a long term role in our busy fast paced, well established privately owned general practice.

We offer an excellent opportunity to be part of a well established & growing practice.

Join our friendly, supportive & hardworking team. We are committed to delivering exceptional patient care & services.

Ongoing support & training are provided with possibilities for further study to expand knowledge & skill set avail.

Australian citizenship or permanent residency is required.

- excellent organisational skills
- High standard of reception & admin support
- Strong commitment to delivering outstanding patient service
- Strong computer literacy is required
- Previous experience using Best Practice software (highly regarded)
- Professional presentation

DUTIES -
- Answering & directing calls
- greeting patients upon arrival
- Scheduling patient appts
- Attending to emails, phone calls, faxes, scanning etc ..
- Patient accounts
- Confidentiality & management of patient needs
- supporting the Clinicians & admin staff

APPLICANT -
- Must be able to multitask in a busy practice
- Team player & highly motivated
- Excellent computer & customer service skills
- Warm & professional & “can do” attitude
- Excellent articulation & telephone manner
- Exceptional attention to detail
- Reliable & punctual
- Familiar with Medicare/billing processes

If you would like to apply for this position, email us
[email protected]
QUOTE JOB NO 2203

11/06/2026

JOB NO 2200 - Caulfield

Perm PT Admin/Practice & Business Development Manager

Experienced in Practice Management in healthcare administration

On-site parking avail.
This role is offered on a permanent basis Mon-Thurs with an attractive & highly competitive salary package avail for the experienced candidate.

A Specialist Developmental & Behavioural Paediatric clinic is seeking an experienced & proactive Manager to take a lead role in supporting the continued growth of a well established practice. Having grown organically over time through strong clinical reputation & referral relationships, the practice is now entering a pivotal stage of consolidation, operational strengthening & strategic expansion.

This role will suit someone who will maintain the collaborative, supportive & high accountability culture that underpins the practice. The successful candidate will lead by example & contribute positively to a workplace where professionalism, kindness, humour, mutual respect & patient care are equally valued. In addition, the Practice & Business Development Manager will help identify opportunities for staff advancement & promote a culture of continuous improvement & professional excellence.

Working closely with senior clinicians, this position will ensure the practice is well positioned for future expansion while maintaining a warm, professional and client based environment for children & families with complex behavioural, developmental & emotional needs.

FOR A MORE COMPREHENSIVE JOB DESCRIPTION OF THIS POSITION, PLEASE VISIT OUR WEBSITE
dsagency.com.au

11/06/2026

JOB NO 2199 - Berwick

Perm FT Admin/Medical Secretary
Mon- Friday 8-6pm.. 38hrs/week
Parking provided & paid lunch breaks
Excellent remuneration $$$$ based on experience

Highly experienced Head & Neck Surgeon with over 20yrs of surgical practice experience. Provides extensive expertise with a commitment to delivering compassionate evidence based care.

DUTIES -
-Front desk reception/reception management
-Telephone enquiries
-Schedule patient appts
-Patient accounts/payments
-Organise hospital/theatre bookings, various tests & other specialist appts
-Data entry of patient details -Use of GENIE (preferred but not essential)

ESSENTIAL CRITERIA-
-polite & professional manner
-ability to work well within a team environment
-excellent communication skills
-Reliable & punctual
-computer literate with good keyboard skills
-excellent follow through & self motivation but also follow directions from manager

Are you enthusiastic, reliable & ready to join a supportive & well established practice… we would love to hear from you

To apply for this position email us - [email protected]
Or visit our website - dsagency.com.au

QUOTE JOB NO 2199

09/06/2026

10th June

09/06/2026

9th-15th June

04/06/2026

02/06/2026

JOB NO 2194 - Doncaster OR Malvern… can be discussed at interview which location would suit both parties ???

Full time Medical Administrator/previous experience in Specialist Medical rooms

12 month contract .. 38hrs/week Mon- Friday with rostered shifts
8-5.30pm

Highly qualified & experienced Specialist Ophthalmologist who is committed to providing excellence in Sub Specialty eye care. The practice offers a broad range of specialty eye services.

This position is focused on patient care & supporting the Specialist during consulting sessions.

We are looking for a person who can multitask & thrives at the front desk. Professional outlook & clear communication skills and be part of a team environment.
- patient arrival check in/check out procedures completed for every patient
- smooth running of all consulting sessions ensuring that admin staff duties are carried out in a timely & accurate manner
- Scheduling surgical bookings
- Patient billing
- Scanning of referrals entered accurately in VIP medical software
- Scanning of documents & images accurately
- End of sessions checklist is completed accurately
- Reconcile daily banking & daily float including EFTPOS
- Experience in surgery bookings highly regarded
- Knowledge of medical terminology
- Pleasant & welcoming with excellent customer service skills
- Organised & efficient
- Show initiative dealing with difficult patients
- Previous experience in Specialist Medical rooms

If you would like to apply for this position contact us or email -
[email protected]
QUOTE JOB NO 2194

Location can be discussed which practice would work best for you based on your location & your work/life balance needs

27/05/2026

JOB NO 2176 Carlton/Melbourne Inner

Are you an experienced Medical Receptionist who provides exceptional patient care ?

Then we want to hear from you ….

Proven experience in a Specialist Medical practice/Permanent/PT - 4 days (Friday off) 9-5pm .. extra hours if required in a highly regarded Specialist practice/Surgical rooms with excellent remuneration package $$$$ & the opportunity for ongoing professional development

- 1st point of contact welcoming patients/supportive, efficient
- Outstanding patient care while supporting Specialists & Clinical staff
- Maintaining confidentiality & adhering to practice policies & procedures
- Strong knowledge of Medicare, medical terminology & Health care environment
- Excellent communication & interpersonal skills
- Professional presentation & compassionate approach to patient care
- Understanding of general practice accreditation & standards
- Performance review following successful completion of 6 month probation period & annually thereafter
- XESTRO medical software
- Smooth day to day operation of practice
- Answering telephone enquiries in a courteous & professional manner
- Managing patient bookings & appts
- Professional, compassionate & highly organised & motivated
- Receive & convey messages in writing, verbally & electronically

Admin tasks - patient correspondence, scanning, filing, incoming & outgoing mail
Able to multitask
Managing patient accounts
EFTPOS & billing procedures
Coordinating meetings

If you are interested in applying for this position email -
[email protected]

QUOTE JOB NO 2176

13/05/2026

JOB NO 2154 - East Melb. (Beside Fitzroy Gardens) & close to all public transport

LOOKING FOR THE PERFECT WORK/ LIFE BALANCE ??

Perm PT Exp Admin/ Medical Receptionist/ Exp Medical Secretary

PT 3 days (Mon, Tues, Wed 6hrs/day .. school hours welcome)
Flexibility with additional days & during peak periods

Competitive $$$$$ salary package

Highly respected Ophthalmologist practice seeking an experienced & personable Medical Secretary.

This role will be the first point of contact for patients. You will play a vital role in delivering exceptional patient care & admin support to Specialists Ophthalmologist.

Varied & fast paced position requires a proactive & organised person with excellent communication skills, strong attention to detail & a genuine passion for patient care.

- ZEDMED medical software in a paperless office ( previous exp highly regarded)
- Front desk reception & patient greeting
- Incoming telephone enquiries/general enquiries
- Medical audiotyping
- Patient invoicing & receipting
- Appt scheduling & confirmation
- Managing recall reminders via SMS & email
- Preparing surgery quotes (training provided)
- Strong keyboard & computer skills
- Professional, caring & patient focused approach

Previous experience in a medical admin role (ideally Ophthalmology)

For more info & to apply for this position email -
[email protected]

Or visit our website
dsagency.com.au

QUOTE JOB NO 2154