10/11/2021
This PA role comprises a combination of personal & domestic responsibilities as well as business administration to support the business owner.
This role is a shadowing role, meaning you will be in the same meetings as the business owner, and travel with him to site locations as necessary across a number of business interests. As such this role is suitable only to those willing to learn and get their hands dirty and to think on their feet. If you don't know how to do something you must be willing to learn and to proactively seek out the answers.
The Personal Assistant (PA) is a pivotal role in the private and business lives of the Owner. The role requires someone who is professional, proactive, organised, & detail oriented. You will possess a ‘can do’ attitude and the strength and certainty to always act with care, integrity, respect and confidentiality.
Responsibilities:
* Responsible for household operational management including contractors, cleaners, inventory management, maintenance and repairs.
* Scheduling, paying and organising cleaners, tradesmen, car maintenance, grocery & household item restocking, and ensuring the homes are tidy and organised at all times
* Lifestyle management; errands, personal shopping, researching & booking appointments, health insurance claims, manage frequent flyer points, collect, open, and manage mail
* Manage travel arrangements; research, bookings, management (accommodation, cars, visa requirements, activities, events and meal reservations)
* Personal and business diary management
* Prioritising importance of requests and accommodating last minute changes calmly
* Professional support including email and phone communication with company employees and business partners
* Preparation for and arrange catering for events/meetings when required
* Handle personal correspondence such as mail, email, invitations and contacts
* Oversee household & office contractor recruitment, scheduling, training and administration
* The location of premises you may be required to work from are; Robina, Highland Park, Kingston, as well as client locations which may include interstate
Essential:
* Have a professional manner and presentation
* A capacity to travel with Owner as required (mostly interstate)
* Have a current police check (to be completed prior to employment)
* Have an open, unrestricted drivers license with clean driving history
Have the ability to problem solve and stay calm and relaxed
* Possess a high level of integrity, honesty and discretion
* Be tech savvy
* Responding immediately to shifting priorities and deadlines and resolving scheduling conflicts
* Be reliable, proactive, punctual and autonomous with a ‘can do’ attitude
* Have the ability to follow instructions and respond quickly and accurately
* Be a team player. Ability to communicate confidently both verbally and written communication
*Have time management skills with the ability to prioritize and multi task
You need to be someone who can be trusted and who can get things done. Someone that we know will work confidentially and who can make decisions with little guidance.
Optional:
* Experience working as a Personal Assistant for an Executive or High Net Worth individual would be a bonus
You will be entrusted to simplify the life of the Owner and ensure that the everyday distractions of life and business are taken care and managed quickly and professionaly.
We look forward to hearing from you.
