02/28/2021
Bid Manager ready to hit the ground running. The Bid Manager is to review and approve all bids for work (including change orders) to be performed by the Company (directly or indirectly) for accuracy to specs, drawing, and plans, and to assure that all costs have been accounted for and included in the bid with the properly approved Company margins (or mark-ups) are being met and achieved. The Bid Manager must be knowledgeable in both design, construction and installation processes, material & labor, and other related cost including but not limited to permitting and other soft costs. The Bid Manager has responsibility for maintaining and updating actual market costs for all the elements needed from start to finish.
ACCOUNTABILITIES
• Manage the day-to-day bid process flow through the Company from the start of a project to acceptance by the client.
• Work directly with landscape architects, subcontractors, crew members, design associates, engineers, and other professionals from conceptual design through construction of landscape architectural projects to assure all costs are being identified and the Company’s approved margins or markups are being including in client invoices.
• Analyze project costs, margins, and profitability to assure cost increases are being factored into all future jobs on an on-going basis.
• Assist Company personnel with preparing proposals and compile bids for all projects.
• Effectively apply Company profitability methodology and enforce project standards.
• Make decisions some of which are difficult to make.
• Identify actions of others (internally and externally) that would or could affect the business and escalate to appropriate management to protect the Company’s best interest.
• Reliable transportation with state-mandated auto liability insurance on personal vehicle is required.
• Produce all documents in a professional and businesslike manner.
• Assist in the negotiation of client contracts and agreements.
• Build and maintain good working relationships both internally and externally.
• Attend Company management team meetings and take an active role in discussions.
(Duties of the job that could easily be transferred to another employee without affecting the overall operation of the Company.):
• Attend meetings that do not directly affect the area of responsibilities.
• Perform other duties as assigned.
MANDATORY EXPERIENCE REQUIREMENTS
KNOWLEDGE:
• Thorough working knowledge of the high-end landscaping business concepts and inner workings of design and installation functions, as well as how they work individually and together to assure professional, timely and unified business flows including but not limited to all market-rate labor, equipment rental, and material costs.
• Working knowledge of project oversight and management.
• Knowledge of residential permitting, codes, and costs associated with these soft costs.
• Knowledge of plant material used in the landscaping industry and their respective costs.
• Understanding of how to effectively manage people to achieve maximum results while maintaining a quality work product and satisfied clients and managing costs and maintaining Company approved profitability margins.
• Understanding all the elements of a diverse workforce to foster a cohesive working environment where all ideas and input are melded together to effectively achieve commonly agreed-upon goals.
• Thorough working knowledge of landscaping professional business terms such that internal and external correspondences convey the Company’s image and positioning within the industry.
• Ability to analyze situations using all the information and data available to ensure decisions are made that are always legal and in the best interest of all concerned while protecting the Company’s business interest, assets, reputation, and position in the community and the industry.
SKILLS /ABILITIES:
• Required: Excellent written and bilingual oral communication skills. Ability to multitask. Ability to be a self-starter. Good leadership skills. Ability to lead by example. Good negotiation skills. Excellent site evaluation skills.
• Preferred: All the above plus the ability to work well under pressure.
RELATED WORK EXPERIENCE:
• Required: Two to three years’ experience working in residential architecture, construction, or landscape architecture business.
• Preferred: Two to three years’ experience working in the landscaping industry in an architecture and construction oversight position with reporting line responsibilities.
EQUIPMENT / COMPUTER PROGRAMS:
• Required: Office 360 Operating System or similar software. Quick Book software. Electronic meeting software like Microsoft Teams or Zoom. Outlook or similar e-mail software. Desktop or laptop hardware and handheld communication devices.
• Preferred: All the above plus landscaping design and project layout software like AutoCAD. In addition, construction budget software would be helpful.
EDUCATION:
• Required: T
