20/09/2026
# STAFF VACANCY REQUIREMENTS
We are seeking qualified, responsible, and professional candidates for the following positions. Candidates should have good communication skills, a positive attitude, professional discipline, and the ability to work effectively in a team-oriented office environment.
# # 1. RECEPTIONIST
# # # Minimum Qualification
* Minimum **+2 / Higher Secondary Level** completed.
* Basic knowledge of **computer applications and office systems**.
* Previous experience working as a **Receptionist, Front Desk Officer, or similar position** is preferred.
# # # Key Responsibilities
* Welcome visitors, candidates, clients, and guests professionally.
* Handle incoming and outgoing telephone calls.
* Respond to general inquiries and direct visitors to the appropriate department or staff member.
* Maintain visitor records and appointment schedules.
* Receive and distribute letters, documents, couriers, and other correspondence.
* Coordinate appointments and meetings.
* Maintain cleanliness and professional presentation of the reception/front desk area.
* Assist candidates with basic information regarding application procedures and required documents.
* Maintain confidentiality regarding company, client, and candidate information.
* Provide basic administrative support to other departments when required.
# # # Required Skills
* Good **Nepali and English communication skills**.
* Pleasant and professional personality.
* Good interpersonal and customer-service skills.
* Basic computer knowledge, including:
* Microsoft Word
* Microsoft Excel
* Email
* Internet browsing
* Printing and scanning
* Good telephone etiquette.
* Ability to handle multiple visitors and telephone calls efficiently.
* Good time-management and organizational skills.
* Ability to work calmly under pressure.
# # # Preferred Candidate
* Previous front-desk/reception experience.
* Professional appearance and communication style.
* Punctual, responsible, honest, and disciplined.
* Able to deal professionally with candidates, clients, government representatives, and visitors.
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# 2. PUBLIC RELATION OFFICER
# # # Minimum Qualification
* Minimum Bachelor's degree preferred; candidates with relevant experience may also be considered.
* Minimum **2 years of relevant working experience in the manpower/recruitment/foreign employment sector**.
* Good understanding of Nepal's foreign employment and recruitment procedures.
# # # Key Responsibilities
* Maintain professional relationships with candidates, clients, employers, government offices, embassies, and other concerned authorities.
* Coordinate with different departments regarding recruitment and documentation matters.
* Communicate with candidates regarding interviews, medical procedures, documentation, visas, orientation, and deployment.
* Handle candidate inquiries, complaints, and follow-up professionally.
* Coordinate with the **Department of Foreign Employment (DoFE)** and other relevant authorities when required.
* Assist with official correspondence and communication with foreign employers and representatives.
* Follow up on recruitment cases and maintain regular communication with concerned parties.
* Maintain a professional relationship with existing clients and support the development of new business relationships.
* Coordinate meetings, interviews, candidate selections, and employer visits.
* Assist management in resolving worker, employer, or recruitment-related issues.
* Prepare reports regarding candidate status, pending cases, complaints, and follow-up activities.
* Represent the organization professionally during meetings and official visits.
* Ensure communication between candidates, employers, and the company remains clear and properly documented.
# # # Required Skills
* Strong communication and interpersonal skills.
* Good command of **Nepali and English**.
* Strong negotiation and problem-solving ability.
* Good understanding of manpower/recruitment operations.
* Knowledge of foreign employment procedures and relevant government processes.
* Ability to handle sensitive candidate and employer issues professionally.
* Good computer skills, including Word, Excel, email, and online systems.
* Ability to draft professional letters and emails.
* Good networking and relationship-management skills.
* Ability to work under pressure and meet deadlines.
# # # Preferred Candidate
* At least **2 years' experience in a manpower/recruitment company**.
* Existing knowledge of foreign employment documentation and government procedures.
* Confident personality with strong public dealing ability.
* Able to communicate professionally with employers, embassies, government offices, candidates, and other stakeholders.
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# 3. DOCUMENTATION OFFICER
# # # Minimum Qualification
* Minimum **+2 completed**; Bachelor's degree preferred.
* Previous experience in a **manpower company, recruitment agency, travel agency, documentation department, visa processing, or similar administrative role** is highly preferred.
* Strong computer and document-management skills.
# # # Key Responsibilities
# # # # Document Handling & Verification
* Receive, review, organize, and process candidate documents.
* Verify:
* Passports
* Citizenship documents
* Photographs
* Academic certificates
* Experience certificates
* Medical reports
* Police clearance certificates
* Employment contracts
* Offer letters
* Visa documents
* Insurance documents
* Orientation documents
* Labour approval-related documents
* Check documents for accuracy, completeness, validity, signatures, stamps, dates, and other required information.
* Identify missing, incorrect, expired, or inconsistent documents and coordinate for correction.
# # # # Quality Control
* Ensure all documentation is complete before submission.
* Conduct final document checks before processing or sending files to employers, embassies, government departments, or other authorities.
* Maintain accuracy in candidate names, passport numbers, job titles, salaries, employer details, dates, and other important information.
* Minimize documentation errors and maintain high-quality standards.
# # # # Filing & Archiving
* Maintain proper physical and digital records of candidates and clients.
* Create organized candidate files using proper naming and filing systems.
* Scan and archive important documents.
* Maintain backup copies of important documentation.
* Ensure documents can be retrieved quickly whenever required.
# # # # Legal & Regulatory Compliance
* Ensure all documents comply with applicable **foreign employment laws, company procedures, government regulations, embassy requirements, and client requirements**.
* Ensure employment contracts, demand documents, visa documents, and candidate records meet required standards.
* Keep updated regarding documentation requirements and procedural changes.
# # # # Technical & System Management
* Enter and update candidate information accurately in company systems.
* Maintain digital candidate databases.
* Upload documents to required government, embassy, client, or company portals.
* Prepare scanned documents in the required format and file size.
* Manage PDF files, document merging, document conversion, printing, scanning, and electronic filing.
* Maintain accurate tracking of document status.
# # # # Coordination
* Coordinate with:
* Recruitment Department
* Public Relations Department
* Management
* Candidates
* Foreign employers
* Medical centers
* Insurance companies
* Embassies
* Government authorities
* Follow up on pending documents and ensure timely completion.
# # # Required Skills
* Excellent attention to detail.
* Strong document verification ability.
* Good organizational skills.
* Knowledge of documentation procedures.
* Good command of Microsoft Word and Excel.
* Good knowledge of:
* PDF editing
* Scanning
* Printing
* Email
* Online portals
* File management
* Ability to handle confidential information responsibly.
* Ability to manage multiple candidate files simultaneously.
* Strong record-keeping skills.
* Ability to meet deadlines and work under pressure.
* Good written English is preferred.
# # # Preferred Candidate
* Experience in foreign employment/manpower documentation.
* Familiarity with visa, labour approval, employment contract, demand letter, medical, insurance, and candidate processing documents.
* Highly organized and detail-oriented.
* Responsible for maintaining zero or minimum documentation errors.
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# 4. PERSONAL SECRETARY
# # # Minimum Qualification
* Bachelor's degree preferred.
* Previous experience as a **Personal Secretary, Executive Assistant, Administrative Officer, or similar position** is preferred.
* Strong computer, communication, and office-management skills.
# # # Key Responsibilities
# # # # Communication
* Handle telephone calls, emails, messages, and official correspondence on behalf of management.
* Communicate professionally with clients, employers, government officials, staff, and visitors.
* Draft letters, emails, notices, reports, and other business correspondence.
* Maintain confidentiality of management-level communications.
# # # # Scheduling & Coordination
* Manage the executive's daily calendar and appointments.
* Schedule meetings, interviews, client calls, and official visits.
* Set reminders for important meetings, deadlines, and commitments.
* Coordinate with internal departments regarding management instructions.
* Arrange travel plans, meetings, and appointments when required.
# # # # Record Keeping
* Maintain confidential files, correspondence, agreements, meeting records, and important documents.
* Prepare and organize meeting agendas and supporting documents.
* Take meeting notes/minutes when required.
* Maintain records of important decisions, instructions, and follow-up matters.
* Track pending tasks and remind concerned departments regarding deadlines.
# # # # Office Administration
* Provide day-to-day administrative support to management.
* Coordinate communication between management and different departments.
* Prepare reports, presentations, schedules, and official documents.
* Monitor important correspondence and ensure timely responses.
* Organize meetings and ensure required documents are available beforehand.
* Assist in following up on management decisions and assignments.
# # # # Computer Literacy
Candidate should have good working knowledge of:
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Email management
* Google Workspace / Google Drive
* PDF management
* Printing and scanning
* Online meeting platforms such as Zoom and Microsoft Teams
* Internet research and online communication tools
# # # Required Skills
* Excellent verbal and written communication.
* Strong English and Nepali communication skills.
* Excellent organizational and time-management skills.
* Professional telephone and email etiquette.
* Strong record-keeping ability.
* High level of confidentiality and integrity.
* Ability to prioritize multiple assignments.
* Ability to work independently.
* Strong attention to detail.
* Ability to work directly with senior management.
* Professional personality and presentation.
* Strong follow-up and coordination ability.
# # # Preferred Candidate
* Experienced in assisting senior management or company executives.
* Able to prepare professional English correspondence independently.
* Confident communicating with local and international clients.
* Highly organized, punctual, trustworthy, and responsible.
* Able to handle confidential company and management information professionally.
# GENERAL REQUIREMENTS FOR ALL POSITIONS
Candidates should demonstrate:
* Professional behavior and positive attitude.
* Strong work ethic and responsibility.
* Punctuality and regular attendance.
* Ability to work effectively as part of a team.
* Good communication and interpersonal skills.
* Ability to follow company policies and management instructions.
* Respect for confidentiality.
* Willingness to learn and develop professionally.
* Ability to work under pressure when necessary.
* Commitment to accuracy and timely completion of assigned responsibilities.
