12/18/2020
Position Overview:
The Office Manager organizes and coordinates office administration and procedures to ensure that day-to-day operations run smoothly. This position maintains office systems and manages staff while ensuring safety, efficiency, and organizational effectiveness throughout the office.
Responsibilities:
• Maintains and upkeeps office equipment by organizing repairs
and upgrades.
• Orders and maintains office supplies.
• Coordinates with IT services to resolve computer and system
problems.
• Liaises with landlord, insurance providers, security, maintenance
service providers, as well as other service providers.
• Follows up on maintenance agreements and contracts.
• Designs and implements improvements to existing procedures.
• Communicates new and upgraded HR policies and procedures.
• Oversee all administration of human resources matters, including
being the key point of contact for all employee related matters.
• Ensures employee adherence to
changes in policies and procedures.
• Bookkeeping and Payroll:
o Data entry.
o Monitors and records expenses.
o Follows up on overdue accounts.
o Manages petty cash.
o Processes accounts receivable and
payable.
o Overall responsibility for time and absences tracking, including
employee vacation.
o Process payroll
o Administers group benefits.
Skills and Qualifications:
• 2-3 years’ experience of experience in an administration, office
manager or similar role
• Proficient in Microsoft Office
• Exceptional communication and organizational skills
• Very comfortable with a variety of technology
• Related post-secondary education preferred
• Able to demonstrate creativity, originality and resourcefulness when
searching for solutions
