13/10/2026
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Bookkeeper and Finance Administration VA
Ongoing bookkeeping and finance administration support
Part-Time | Remote | 20 hrs/week | Mon-Fri Australian Business Hours
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We are a growing remote team looking for a talented Bookkeeper and Finance Administration VA to join us in a dedicated role supporting our business through transaction processing and bank reconciliations, accounts payable and receivable, and routine financial reporting.
We work closely with our team members to deliver high-quality outcomes, support business growth, and contribute to the success of our customers and internal operations. This role offers the opportunity to make a meaningful impact while working collaboratively within a professional and supportive remote environment.
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This role provides dedicated bookkeeping and finance administration support for a remote operation, with a focus on keeping financial records accurate, organised, and up to date and identifying discrepancies before they become larger issues.
You will be responsible for processing transactions and reconciling bank accounts, managing accounts payable, receivable, and expenses, and preparing routine financial reports and records, while working closely with the management and finance function to support business objectives and deliver measurable outcomes.
This is not a guesswork role.
Processes, systems, tools, training, and resources will be provided.
The expectation is straightforward:
โข Do the job well.
โข Communicate proactively.
โข Ask when unsure rather than assume.
A successful first 30 days will include:
โข Fully comfortable with our accounting software and recurring finance workflows
โข Bank reconciliations completed accurately and on schedule
โข Payable and receivable registers up to date, with overdue invoices flagged and followed up
โข First month-end support completed, with a clear status update on outstanding items
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Transaction Processing and Reconciliation
โข Record, categorise, and maintain accurate financial transactions, including income, expenses, supplier payments, and customer receipts, in our accounting software
โข Reconcile bank accounts and related financial records regularly, identifying discrepancies, unmatched transactions, and missing documentation
โข Review records for inconsistencies, duplicate entries, and unusual transactions, escalating issues that need input or professional accounting judgement
โข Assist with month-end bookkeeping, including reviewing outstanding transactions and completing scheduled reconciliations
Payables, Receivables, and Expenses
โข Record supplier invoices, check supporting documentation, and track payment due dates
โข Prepare payment schedules for approval (all payments follow our approval procedures)
โข Prepare and issue invoices based on approved information, record payments, track outstanding balances, and follow up on overdue invoices
โข Categorise business expenses, organise receipts, track reimbursements, and flag transactions that need clarification
Reporting, Records, and Communication
โข Generate routine financial reports, such as income and expense summaries, profit and loss reports, and cash flow tracking
โข Maintain organised digital financial records and keep payable, receivable, and expense trackers current
โข Organise and provide requested records and supporting documents to our accountant or tax professional, and manage finance-related correspondence
โข Provide regular updates on completed tasks, outstanding items, upcoming deadlines, and discrepancies, and suggest improvements to bookkeeping and document management workflows
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- Accounting and Bookkeeping: Xero, QuickBooks, or similar accounting software, depending on our existing systems
- Invoicing and Expenses: Receipt management, invoicing, and expense tracking tools, where applicable
- Spreadsheets: Microsoft Excel or Google Sheets for financial tracking, reconciliations, and reporting
- Productivity: Google Workspace and Spreadsheets
- File Storage: Cloud-based file storage and document management platforms
- Communication: Email and internal communication tools for finance-related coordination
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- Hands-on bookkeeping or finance administration experience, including transaction processing, bank reconciliations, and accounts payable and receivable
- Working knowledge of accounting software such as Xero, QuickBooks, or a similar platform
- Strong English proficiency, both written and spoken, with clear and professional communication
- Detail-oriented, organised, and reliable, with the ability to manage recurring tasks independently
- Comfortable handling confidential financial information with discretion and integrity
- Proactive communicator -- over-communicates rather than under-communicates
- Knows when to problem-solve independently and when to escalate
- Specific industry experience is not required. Personality, communication quality, and reliability matter most
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- High-speed, stable internet connection, with backup data available during power outages or service interruptions.
- A desktop or laptop computer capable of reliably running accounting software and spreadsheets.
- A private, secure workspace suitable for handling confidential financial information.
- Mobile phones, tablets, and iPads are not accepted as primary work devices.
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- Part-time
- Fully remote
- 20 hours per week
- Schedule: to be confirmed upon hire (typically Mon-Fri, Australian Business Hours)
- Ongoing engagement with no fixed end date
- Strong long-term growth potential for the right person
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Ready to apply?
Complete our online application form using the link below.
Application Form:
https://airtable.com/app9wi7PKXsThbuSi/shr5TNdUqR2iarzhK
The form includes role-specific questions and a short written skills task.
Please allow 15โ20 minutes to complete the application thoroughly, and answer all questions in your own words.
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TBC
We look forward to hearing from you!
